ACTED Nigeria Jobs Recruitment [2 new positions]

Latest jobs vacancies at ACTED  July 2022 

ACTED (Agency for Technical Cooperation and Development) is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to principles of non-discrimination and transparency.

ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people’s dignity, whileco-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 18million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.

Present in Nigeria since 2017, ACTED teams are supporting displaced and conflict-affected populations in the North-East of the country, around Maiduguri, with a coordination office based in Abuja. The NGO provides emergency assistance to the most vulnerable populations through a variety of activities, such as building emergency shelters, distributing non-food items, assisting in the management of camps for displaced persons or providing logistical support as well as information management services to the humanitarian community.

ACTED Jobs

July 2022 Area Coordinator, Borno


Ref: AC/NIA
Location: Maiduguri, Borno
Employment Type: Fixed Term | 12 months | ASAP

You will be in charge of
Positioning:

  • Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)
  • Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular
    • Identify new opportunities and new sectors of intervention
    • Consolidate and stabilizate programming
    • Review the geographic and thematic footprint
    • Ensure activities are relevant and meeting area/beneficiary needs
    • Identify ACTED added-value
    • Ensure humanitarian principals are adhered to
    • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value
  • Networking, positioning and general representation
    • Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
    • Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
    • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
    • Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
  • Proposal development
    • Lead assessment(s) at area level to ensure proposals are relevant
    • Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
    • Contribute to budget design ensure budget needs at area level have been taken into consideration
  • Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
  • Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

Management and Internal Coordination:

  • Staff Management
    • Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
    • Promote team building, productivity and staff welfare
    • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
    • Manage interpersonal conflicts among staff at area level
  • Internal Coordination
    • Facilitate interdepartmental communication and information sharing for a positive working environment
    • Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

Project Implementation Follow-up:

  • Project Implementation Tracking
    • Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
    • Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
    • Ensure that relevant project information are up-to-date and available for reporting purposes
    • Ensure coordination and complementarity amongst projects within the area of intervention
  • Project Quality Control
    • Ensure the application of a practical field based M&E system/plan for each project
    • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
    • Advise Project Managers to adapt projects according to monitoring and evaluation findings
    • Ensure beneficiary feedback mechanisms are in place
    • Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
  • Partner Management
    • Identify potential local partners in the area based on an assessment of complementarity and added value
    • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

FLATS Management:

  • Finance Management
    • Control project budgets at area level to avoid under/over spending
    • Ensure accurate budget forecasting and efficient cash flow management
    • Ensure timely and accurate area finance TITANIC reporting
  • Logistics & IT Management
    • Ensure timely procurement and adherence to rules of origin and nationality at area level
    • Ensure quality supply management at area level
    • Ensure proper asset management at area level and enforce asset investment policy
    • Ensure proper stock management at area level
    • Ensure proper IT systems, data back-up and protection from malware at area level
    • Ensure sufficient and reliable means of communication at area level
    • Ensure timely and accurate area logistics TITANIC reporting
  • Administration and HR Management
    • Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
    • Proactively adapt the staffing structure to needs and funding
    • Ensure regular performance appraisal and career management for staff at area level
    • Ensure timely and accurate area HR TITANIC reporting
    • Ensure timely exit forms
  • Transparency/Compliance Management
    • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
    • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
  • Security Management
    • Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
    • Engage with relevant key stakeholders at area level to ensure access and support of interventions
    • Address security and safety risks by implementing standard operating procedures defined for the area
    • Ensure the offices and houses conform to recommended security, health and safety standards
    • Ensure all staff in the area adhere to security procedures
    • Ensure security incidents at area level are promptly reported to the capital

Expected Skills and Qualifications

  • University Education in a relevant field such as International Development, Emergency Operations, Humanitarian Programming, Technical Degree in Camp Management, or the like
  • At least four years relevant work experience, preferably including camp settings
  • Extensive project management experience (Management, Planning, Staff Development and Training skills) in Emergency and/or Development Programmes
  • Base management skills preferred
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and/or regional experience an asset

Remuneration

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Application Closing Date
28th March, 2022.

Method of Application
Interested and qualified candidates should send their Applications (Resume and Cover Letter) to: [email protected] using the Job Title as the subject of the email.

Country Transparency & Compliance Officer

Ref: FLATO/NIA
Location: Nigeria
Employment Type: Fixed term | 6 months | ASAP

You Will Be in Charge Of
1.) Internal Audit Management:

Implement the approved national internal audit plan: conduct and supervise internal audit missions through a risk management approach:

  • Audit Plan: Draft, implement and update the country audit plan (including IP Due diligences);
  • Conduct country Internal audit missions: plan, organize and conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology;
  • Review and approve the country/area internal audit missions conducted by the area / country audit and compliance team;
  • Contribute in managing Implementing Partners relationship on compliance and audit aspects such as due diligences, mitigation plan follow-up;
  • Suggest measures for mitigating such risks to the CD, discuss the main findings and recommendations with the CD during the mission; draft an action plan (AUD-04B) to be discussed with the CD during the debriefing session;
  • Audit report: send the audit reports (AUD-04A) after regional and/or HQ approval;
  • Ensure the recommendation follow-up and actively participate in their implementation.

Control the implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels:

  • Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis ;
  • Supervise the National Compliance Officer in compiling, filing and checking all project related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03);
  • Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02);
  • Link with the other departments, share the compliance issues identified and the action plan to mitigate the risk. Ensure the follow-up of the action plan (AUD 04B).
  • Issue and/or review the Monthly Compliance Report (FLA 04) and the Audit TITANIC drafted by the Compliance Officer, obtain the Country Director review and approval and send it to HQ and Regional audit teams.

Control the compliance with country rules and regulations:

  • Support upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-up;
  • National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed (tax exemption, social security, labour law etc.);
  • Tax/VAT exemption follow-up: in link with the Country Finance Manager and the Country Director, make sure that ACTED complies with tax laws and that tax/VAT exemptions are requested in a timely manner.

Provide Support to Mitigate the High Risks Identified:

  • Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request of the Country Director and / or the HQ Audit, Legal and Transparency Director.

2.) External Audit : ensure the external audit and the due diligences preparation and follow up:

  • Ensure the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager and the Country Director;
  • Review and approve the draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00) by the Compliance Officer;
  • Train the implementing partners / country/area staff to the external audit preparation;
  • Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
  • In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit;
  • Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;
  • Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits;
  • When relevant to a project or mission registration, provide technical support to select external audit companies.

3.) Training Sessions / Lessons Learn / Best Practices:

Capacity Building and Training:

  • Provide practical training on specific areas of ACTED procedures;
  • Coach, train, and mentor Compliance staff in the country.

Lessons Learn:

  • Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
  • Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines.

Process Improvement:

  • Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits;
  • Upon request from the Audit Director, participate to the drafting of specific policies.

4.) Transparency / Compliance Management:

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
  • Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations;
  • Ensure the Fraud Register (FRA-04) is well maintained and updated;
  • Actively promote ACTED’s anti-fraud and whistle blowing policy within all ACTED offices in country.

5.) Team Leadership:

  • Update the organization chart and ToRs of the Compliance team according to the mission development;
  • Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities of the Compliance staff in country; identify staff with potential, and contribute to internal mobility strategy;
  • Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the department
  • Actively participate in country level coordination meetings by reporting on progress, and risks.

Other:

  • Provide regular and timely updates on progress and challenges to coordination and other team members;
  • Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
  • Perform any other related activities as assigned by immediate supervisor.

Expected Skills and Qualifications

  • Postgraduate Diploma in Audit, Finance, International Relations, Law or in relation with the position.
  • 1 – 2 years of previous work experience in Audit (external and/or internal), Finance, Logistics, Administration or Law.
  • Strong negotiation and interpersonal skills, and organizational terms
  • Demonstrate flexibility, dynamism and autonomy.
  • Ability to work well and under pressure.
  • Excellent communication and writing skills in English.
  • Experience in management and training is a plus.

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Application Closing Date
3rd March, 2022.

Method of Application
Interested and qualified candidates should send their Applications (Resume and Cover Letter) to: [email protected] using the Job Title as the subject of the email.

 MEAL Officer

Ref: MEALO/NIA
Location: Nigeria
Employment Type: Fixed Term | 6 months | ASAP

Responsiblities
Monitoring and Evaluation:

Implementation and Management of M&E Systems:

  • Contribute to the development and updating of the M&E country strategy, consolidation of the M&E work plan and M&E framework for all ongoing projects;
  • Ensure that M&E observations/conclusions are taken into account and recommendations are incorporated into future concept notes, project proposals, and implementation plans;
  • Implement M&E policies and procedures as outlined in ACTED’s standard M&E technical guides and ensure that tools are used as recommended;
  • Contribute to the effective deployment of M&E collection and reporting systems for all staff and partners through trainings, site visits, manuals, and as many technical supports as needed.

Technical Systems Development:

  • Develop terms of reference and mission plans and conduct surveys, monitoring and evaluations;
  • Develop analytical tools, methodology and data/information dissemination/use plans;
  • Closely supervise data collection and ensure that data collection teams are organized and documented as necessary;
  • Ensure that data collected is securely stored in databases;
  • Measure and report qualitative and quantitative data on processes, outcomes, deliverables, impact, target and performance indicators for all projects;
  • Provide data to Project Development teams for use in reporting;
  • Contribute to donor project proposals and funding efforts.

Training:

  • Contribute to the proactive dissemination and use of knowledge gained through M&E activities to Project Managers, Technical Coordinators, and Project Development Managers and Officers;
  • Contribute to organizing and facilitating training sessions to capture best practices and lessons learned.

Contribute to the Beneficiary Complaint Response Mechanism (CRM):

  • Contribute to the implementation of the Beneficiary Complaint Response Mechanism (CRM) in line with ACTED’s standard CRM procedures;
  • Oversee proper management of the central CRM database;
  • Work on the understanding and ability of ACTED teams, partners and contractors to rely on beneficiary accountability and CRM procedures.

Other:

  • Participate in conferences and workshops related to M&E when possible and keep up to date on best practices and new knowledge in the M&E sector;
  • Perform any other related activity as assigned by the direct manager.

Expected Skills and Qualifications

  • University Degree in Political Sciences, Public Administration, International Affairs, Economics or a related field (anthropology, sociology, statistics)
  • 1 – 2 years of professional experience in humanitarian and/or development organisations
  • Experience with participatory appraisals and project cycle management encouraged
  • Good organizational and communication skills with international and national staff and rural communities
  • Flexibility and adaptability are essential, as well as the ability to plan, take initiative and work independently and under pressure
  • Excellent communication and drafting skills in English
  • Knowledge of the region an asset
  • Familiarity with basic office software programs.

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances.

Application Closing Date
3rd March, 2022.

Method of Application
Interested and qualified candidates should send their Applications (Resume and Cover Letter) to: [email protected] using the Job Title as the subject of the mail.

Country Logistics Manager

Ref: AC/NIA
Location: Nigeria
Employment Type: Fixed term | 12 months | ASAP

You Will Be In Charge Of
1. Positioning:
Context analysis:

  • Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)

Strategy Implementation:

  • Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular
  • Identify new opportunities and new sectors of intervention
  • Consolidate and stabilizate programming
  • Review the geographic and thematic footprint
  • Ensure activities are relevant and meeting area/beneficiary needs
  • Identify ACTED added-value
  • Ensure humanitarian principals are adhered to
  • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value

Networking, Positioning and General Representation:

  • Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
  • Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
  • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
  • Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal Development:

  • Lead assessment(s) at area level to ensure proposals are relevant
  • Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
  • Contribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy:

  • Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

Promotion of ACTED network:

  • Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

2. Management and Internal Coordination
Staff Management:

  • Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
  • Promote team building, productivity and staff welfare
  • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
  • Manage interpersonal conflicts among staff at area level

Internal Coordination:

  • Facilitate interdepartmental communication and information sharing for a positive working environment
  • Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up
Project Implementation Tracking:

  • Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
  • Ensure that relevant project information are up-to-date and available for reporting purposes
  • Ensure coordination and complementarity amongst projects within the area of intervention

Project Quality Control:

  • Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Project Managers to adapt projects according to monitoring and evaluation findings
  • Ensure beneficiary feedback mechanisms are in place
  • Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.

Partner Management:

  • Identify potential local partners in the area based on an assessment of complementarity and added value
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management
Finance Management:

  • Control project budgets at area level to avoid under/over spending
  • Ensure accurate budget forecasting and efficient cash flow management
  • Ensure timely and accurate area finance TITANIC reporting

Logistics & IT Management:

  • Ensure timely procurement and adherence to rules of origin and nationality at area level
  • Ensure quality supply management at area level
  • Ensure proper asset management at area level and enforce asset investment policy
  • Ensure proper stock management at area level
  • Ensure proper IT systems, data back-up and protection from malware at area level
  • Ensure sufficient and reliable means of communication at area level
  • Ensure timely and accurate area logistics TITANIC reporting

Administration and HR Management:

  • Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
  • Proactively adapt the staffing structure to needs and funding
  • Ensure regular performance appraisal and career management for staff at area level
  • Ensure timely and accurate area HR TITANIC reporting
  • Ensure timely exit forms

Transparency/Compliance Management:

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
  • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

Security Management:

  • Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
  • Engage with relevant key stakeholders at area level to ensure access and support of interventions
  • Address security and safety risks by implementing standard operating procedures defined for the area
  • Ensure the offices and houses conform to recommended security, health and safety standards
  • Ensure all staff in the area adhere to security procedures
  • Ensure security incidents at area level are promptly reported to the capital

Expected Skills and Qualifications

  • University Education in a relevant field such as international Development, Emergency Operations, Humanitarian Programming, Technical Degree in Camp Management, or the likes
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Base management skills preferred
  • At least four years relevant work experience, preferably including camp settings
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and/or regional experience an asset.

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Application Closing Date
27th February, 2022.

Method of Application
Interested and qualified candidates should send their application (resume and cover letter) to: [email protected] using the Job Title as the subject of the email.

Project Development Manager

Ref: PDM/NIA
Location: Nigeria
Employment Type: Fixed Term
Duration: 12 months
Start Date: ASAP

Job Description
Positioning and Fundraising:

Context Analysis:

  • Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W)
  • Alert the Country Director of gaps and emerging needs in order to trigger assessments in a timely manner

Strategy Development:

  • Contribute to the development of a country programme strategy in alignment with ACTED global/regional strategy
  • Assist the CD in identifying strategic opportunities for expanding ACTED’s work in the country

External Relations:

  • Maintain active and regular working relationships with donors and act as point of contact for all donor communication, including the coordination of donor visits in the field
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
  • Ensure the establishment and regular update of a directory of donors, international and local NGOs, other partners and stakeholders
  • Lead the reporting to national and local authorities as required by ACTED registration/legal status in country
  • In the absence of Technical Coordinators, represent ACTED in key clusters, working groups, HCT and (I)NGO coordination bodies

Fundraising and Proposal Development:

  • Identify funding opportunities;
  • Identify new donors for diversifying ACTED donors’ portfolio including private companies and private foundations
  • Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
  • Update on a monthly basis the Donor Follow Up (DFU) which documents latest negotiations and proposal possibilities with donor
  • Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and ensure their input in the logframe development (in particular the formulation of SMART indicators);
  • Oversee the development of fundraising documents (Expression of Interests, concept notes, proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
  • Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
  • Ensure that learning from previous projects (e.g. lessons learnt and best practices) is incorporated into new proposals
  • Ensure the involvement of FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting:

  • Support the Country Director in negotiating proposals and/or contracts with donors
  • Address in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
  • Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

Grant Management:
Contract follow-up:

  • Ensure that contractual obligations (including visibility requirements) and reporting
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting:

  • Ensure project kick-off and close out meetings are conducted for each project
  • Oversee the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow
  • Liaise with FLATS teams when preparing reports, esp. with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
  • Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU
  • Update monthly the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, Programme and support teams

Partner Follow-up:

  • Liaise with partners to develop and sign relevant grant agreements in close coordination with ACTED HQ GMU and finance;
  • Ensure all potential partners have a clear understanding of what is expected in terms of reporting so as to comply with ACTED and donor requirements and regulations;
  • Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

Management and Internal Coordination
Staff Management:

  • Ensure that staff in the department understands and is able to perform its roles and responsibilities;
  • Manage a team of Project Development Officers, Interns and Assistants delineating their responsibilities and follow-up the work plans and day-to-day activities;
  • Ensure a positive working environment and good team dynamics;
  • Manage interpersonal conflicts between departmental staff members;
  • Undertake regular appraisals of staff and follow career management;
  • Identify the PDD training needs, discuss plans with the coordination and HR for both internal and external trainings, and implement them according to PDD strategic and operational priorities;
  • Coach, train, and mentor the PDD team with the aim of strengthening their technical capacity, exchanging knowledge within the PDD team and providing professional development guidance.

Internal Coordination and Communication:

  • Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by ensuring implementation of ACTED coordination mechanisms (WAM, MCM) and dissemination to relevant staff;
  • Ensure these meeting minutes are sent monthly to HQ;
  • Ensure regular and clear communication with ACTED HQ GMU and finance to keep it updated about latest development, so that GMU can best advice you ahead of a task.

Filing:

  • Implement a filing system end ensure the proper filing of contractual project documents both in hard and soft copies;
  • Together with AMEU, set up a Resource Centre at the office regularly updated with appropriate and relevant external and internal resources.

External Communication:

  • Oversee the PDD’s contributions to ACTED’s external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
  • Ensure the continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media;
  • Manage ACTED’s in-country communication activities including media visits, photographer’s mission, videos, etc.;
  • Oversee the update and design of in-country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;
  • Follow, contribute to, draft and disseminate position papers, statements, reports and releases on ACTED’s engagements and humanitarian advocacy, in line with ACTED’s in-country and global strategy as well as positioning, in close collaboration with the country director as well as HQ communication and programme departments.

Expected Skills and Qualifications

  • Postgraduate Diploma in International Development and (or) relevant Master’s level degree (Anthropology, Development Studies, Humanitarian aid, Sociology)
  • Strong writing abilities and analytical skills
  • Skills in political sciences or international relations
  • Ability to work efficiently under pressure
  • Previous experience in the humanitarian field, proposals development, and donor relations are required
  • Previous experience abroad is required

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Application Closing Date
11th February, 2022.

Method of Application
Interested and qualified candidates should send their Applications (Resume & Cover Letter) to: [email protected] using ” PDM/NIA ” as the subject of the email.