Administrative and Liaison Officer at International Institute of Tropical Agriculture (IITA)

Ref: IITA-HR-NRS2020-012 Position | Job Title: Administrative and Liaison Officer | Job Location: Ibadan Recruitment Type: National (11 months contract) | International Institute of Tropical Agriculture (IITA)


The International Institute of Tropical Agriculture seeks suitable applicants for the position

below at the Institute’s Headquarters in Ibadan:

Position: Administrative and Liaison Officer

Contract: 11 months contract Location: Ibadan

DUTIES:

Successful candidate will among other things perform the following duties:

  • Develop and maintain plans to support the project including analyses of task,

schedules, and resources needed;

  • Assist the Project Coordinator to ensure activities are completed on time within

budget and meet the quality standard;

  • Schedule and plan project meetings;
  • Liaise with Finance Office to prepare, review and edit project financial reports;
  • Liaise and follow up with project stakeholders;
  • Facilitate the implementation of project activities in the project area and participate

in the monitoring of progress made towards achieving project set goals and outputsin collaboration with the M&E Unit;

  • Ensure that technical and financial project reports are prepared and submitted to

the Project Coordinator;

  • Document lessons learned and best practices on the project development,
  • Proactively take responsibility to ensure the safety of humans and property at all
  • Support in data generation of project administration related information and work

implementation, and oversight activities;times;

with the Communication Unit to produce communication and PR products for the
project;

  • Make travel arrangements for the project team and any other project

partners/visitors;

  • Organize and maintain the office filing system (manual and electronic) including

backup, archiving, and storage;

2

  • Keep an inventory of the project equipment and supplies;
  • Perform any other duties as may be assigned by the supervisor.


QUALIFICATION:

BSc/HND in Project and Business Administration, Social Sciences, Agricultural Sciences or

related fields with minimum of five (5) years’ experience in project management,

administrative assistance and stakeholder engagement with a well-structured structure

organization.

COMPETENCIES:

The ideal candidate must have:

  • In-depth understanding of entire MS Office suite.
  • Experience as a virtual assistant and ability to organize a daily workload by

priorities.

  • Ability to meet deadlines in a fast-paced quickly changing environment.
  • Proactive approach to problem-solving with strong decision-making skills, being

results-oriented.

  • Professional level of verbal and written communications skills.
  • Excellent interpersonal, planning, and organizational skills.
  • Ability to work in a team and independently with little to no supervision.
  • Fluency or professional proficiency in both English and French (Part of the

interview will be conducted in French), also knowledge of Yoruba and/or Hausa is an added advantage.

REMUNERATION:

We offer highly competitive salary with equally attractive benefits and excellent working
conditions in a pleasant campus environment.


METHOD OF APPLICATION:

Interested applicants should complete the online application attaching detailed cover letter
and curriculum vitae saved with their names in Microsoft word format to IITA website:
http://jobs.iita.org/erecruit no later than Two Weeks from the date of this publication.

The Date Posted: 22 March 2021 Closing Date: 5 April 2021

colleague and evidence of current remuneration package.