Administrative Assistant at Kimberly-Clark

Job Title: Administrative Assistant | Location: Lagos | Kimberly-Clark
Job Type: Full Time

Main Purpose

  • To provide effective administrative procedures and assistance and presentation preparation support
  • To supply effective administrative support to the Operations team in Lagos Mill

Administrative procedures and presentation support, including:

  • Diary management, meeting bookings and documentation preparation, attending meetings and taking minutes, arranging refreshments etc.
  • Travel arrangements and claim management for the Operations Director, and travel management for all international visitors e.g. Visas, invite letters, etc.
  • Venue and conference bookings
  • General administration e.g. filing, faxes, correspondence,  stationary,  telephone calls,
  • Compile weekly and monthly stats reports
  • SAP purchase order control and management.
  • Presentation preparation, collating of required information for presentation content, co-ordination of sources.

Administrative Procedures and Assistance to the Operations Team:

  • Administrative functions, SAP purchase orders, travel arrangements, meeting venue booking
  • Stationery ordering
  • Effectively manage account by:-
  • Process all purchase orders on SAP, keep PO register and reconcile invoices against PO’s.
  • Liaison with consultant house to ensure all information on invoices are as per PO, and on time payment according to Ts & Cs.

Must-Have

  • Minimum of 3 years office experience preferably within a corporate environment. High level of proficiency on MS Office (Word, Excel and Outlook), and MS Project. SAP knowledge an added advantage. Strong inter-personal skills are imperative.

Good to Have:

  • Strong communication skills both written and spoken at all levels – High level of English proficiency, a pre requisite.
  • Strong inter-personal skills
  • Strong planning, organisational, presentation and project administrative skills.
  • Confidentiality, trust and discretion.
  • Strong travel management skills.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply