Administrative Executive at Pivota Foods Limited


Pivota Foods Limited is currently recruiting suitably qualified candidates to fill the position below:

Job Title: Administrative Executive

Location: Rivers

Job Description / Responsibilities

  • To ensure that fresh ingredients and supplies are available when daily production starts in the early morning hours.
  • To establish a professional brand, consistent image and stellar reputations for the Company with the customers.
  • He is responsible for solving any sort of complaints that may arise in the course of business operations.
  • Maintain schedules and deadlines.
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
  • Allocate responsibilities to new employees and create office space for them.
  • Ensures smooth and adequate flow of information within the organization to facilitate other business operations.
  • Monitor costs and expenses to assist in Budget preparation.
  • Monitor inventory of office supplies and the purchasing of new materials paying full attention to budgetary constraints.
  • Oversee facilities management, maintenance activities and trade persons.
  • Organize and supervise other office activities (recycling, renovations, event planning, etc.).
  • Ensure operations adhere to policies and regulations.
  • Liaise with vendors and suppliers on behalf of the Company.
  • Recruitment of workers into suited vacant positions.
  • Handles welfare of employees in an organization.
  • Organize training for both new and old employees
  • Conducts induction and on-boarding for newly employed workers; preparing job descriptions for them as well as enlightening them on the work processes and ethics of the Company.
  • Acting as a first point of contact: dealing with correspondence and phone calls.
  • Managing diaries and organizing meetings and appointments, often controlling access to the Director/Chief Executive Officer.
  • Ensure discipline of workers through surcharges, queries and fines.
  • Organizing events and conferences.
  • Reminding the Director/Chief Executive Officer of important tasks and deadlines.
  • Typing, compiling and preparing reports, presentations and correspondences.
  • Managing databases and filing systems for proper recording, documentation and safe keeping of files and records.
  • Implementing and maintaining procedures/administrative systems to make work easier.
  • Liaising with staff, suppliers and clients for smooth operation of processes and sterling service delivery.
  • Collating and filing expenses incurred in the operation of business.


  • B.Sc or HND certificate in any Management or Social Sciences discipline with a minimum of 2.2 or Lower credit.
  • Applicant must be computer literate and have the ability to multi-task.
  • Applicant must possess good communication and negotiation skills.
  • Applicant must possess outstanding organizational skills and must be able to work efficiently under pressure
  • Applicant must be able to work with minimum or no supervision
  • Applicant must possess atleast 2 years experience in relevant field.

Application Closing Date
30th April, 2020.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: using the heading “: Application for the Position of Admin Assistant”.