Administrative Manager at Fadac Resources and Services

Title: Administrative Manager | Fadac Resources and Services | Location: Lagos | Type: Full-time

Fadac Resources and Services – Our client, one of the world’s largest outsourcing and technology service specialists for governments and diplomatic missions worldwide is recruiting to fill the position above.

Responsibility

  • To ensure proper documentation and accounting of complete Administration Department.
  • Act as a single point of contact with Head Office Finance for all Admin related accounting and coordination.
  • Responsible for dealing with L&L Agreements and liaison with Legal department, disbursement of payments to vendors and land lords
  • To maintain MIS and timely dispatch of payments to land lords & vendors and liaise with the centralized data processing unit.
  • Maintain database of all administration agreements and documents such as Leave and License Agreements / Car Insurance / Office Insurance etc.
  • Compile Monthly MIS (Budgeted v/s Actuals) in coordination with finance & administration team members
  • L&L Agreement and Registration: Seek Legal advice on Leave & License agreements, check compliance and register the agreements. Act as the repository of L&L Agreements and issue termination and renewal of lease letters in consultation with Legal Department.
  • Ensure execution of L&L Agreements and timely renewal of property and business related insurances
  • Negotiate with vendors for better rates for major refurbishment projects & negotiation of rentals with landlord.
  • Co-ordinate registration of rented premises and ensure vendor registration. Coordinate with regional administration to ensure timely payments to vendors as per agreed terms.
  • Ensure Issue of Purchase Order and release cheques as per PO .
  • Ensure monthly dispersal of rentals through cheques as per Purchase Order (PO) in compliance with VFAR
  • Ensure registration and disposal of company cars
  • Liaise with Head Office Finance to resolve all administration related payment queries.
  • Monitor internal and external audits & handle audit queries.
  • Monitor compliance to the bidding process and raise CAPEX requisition as per process.
  • Monitor Admin related expenditure. Capitalize expenditure and FAR.
  • Responsible for Insurance, maintenance and up gradation of register, MOA register and get audited as per specification.
  • Ensure timely update of register through disposal of written off assets and addition of new assets.
  • Respond to queries related to material management and troubleshooting on SAP & SharePoint.
  • Ensure proper training of Admin staff and outsourced vendor staff to effectively roll out material management.
  • Ensure legal compliance while procuring officer stationary and materials.
  • Ensure submission of administration reports for compliance with ISO 9001 processes.
  • Liaise with mission(s) for provisioning facilities management at their end
  • Coordinate with all necessary stakeholders for administration requirements.
  • Maintaining Data Base for All India Leave and License Agreements / Car Insurance / Office Insurance
  • Compiling Monthly MIS ( Budgeted v/s Actual ) in coordination with Finance.
  • Timely processing of vendor payments
  • Liaise with Regional Finance team to release payments and monthly provisioning of Administration budget
  • Handle Audit queries in coordination with Zonal managers.

Requirements

  • Minimum of Bachelor’s degree in business administration or other related field
  • Additional: Post Graduate or global equivalent degree
  • 3-5 years of relevant experience.
  • Ability to multi task
  • Ability to Innovate and enhance procedures and methods to increase productivity & cost effectiveness.
  • In-depth knowledge and understanding of systems and processes related to documentation and safe keeping of records.
  • Communication.
  • Leadership
  • Driving results.
  • Team work and collaboration.

Application Closing Date
30th May, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply