Administrative Manager at Lorache Group

Title: Administrative Manager | Location: Lagos | Lorache Group

Lorache Group is a Marketing Management, Human Capital Development and Business Process & Strategist Consultancy Outfit, registered with Company & Allied Commission (CAC) of Nigeria to perform such businesses. Lorache works cut across multiple industries, including the consumer goods, finance, capital market, pharmaceutical, telecommunication, entertainment and leisure sectors etc.

Duties and Responsibilities
Office Management:

  • Manage the provision of utilities and settlement of related bills
  • Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
  • Oversee the purchase, storing and distribution of office supplies and equipment
  • Ensure all office equipment, machines and tools are in good conditions at all times
  • Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc.
  • Oversee the sourcing and purchase of office equipment from accredited vendors
  • In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment
  • Maintain a comprehensive database of all stationery/store items, office equipment, assets etc.
  • Monitor inventory reorder levels and plan/make provisions to avoid out of stock cases.

Facilities Management:

  • Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action
  • Program and prioritize facilities maintenance activities to ensure achievement of specified objectives
  • Ensure the management and maintenance of the company’s properties across all locations and maintain a concise inventory of all property asset
  • Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
  • Ensure offices and the premises including the garden, lawn and lobby are clean/orderly
  • Consistent and prompt evacuation of waste across all locations
  • Manage janitorial service providers to ensure quality service delivery across all locations.

Fleet Management:

  • Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company
  • Ensure all required registration documents are intact and available to all company vehicles
  • Strictly adhere to vehicles documents revalidation/renewal schedules
  • Manage, participate in training and motivating drivers to ensure they are fit, punctual and available for work at all times
  • Manage relationships with all accredited garages/workshops for the servicing and repairs of Company’s vehicles.
  • Ensure bills are vetted and cleared in line with SLA
  • Maintain and constantly update a comprehensive database of types/location/users/purpose and condition of all Company vehicles
  • Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
  • Oversee scheduled and routine maintenance and repairs of vehicles and manage associated costs
  • Advise Management on replacement and disposal of damaged and old vehicles.

Vendor Administration:

  • Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, security and other service providers
  • Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
  • Ensure vendor compliance with site HSE requirements at all times
  • Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice.

Inventory Management:

  • Plan, administer and control budgets for contracts, equipment and supplies
  • Oversee the purchase, storing and distribution of office supplies and equipment
  • Maintain a comprehensive database of all store items, office equipment, assets etc.
  • Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.

Other Duties:

  • Manage the delivery of other general administrative duties including organizing travels and logistics
  • Carry out all Administrative requirements entitled to the Executive Management.

Qualifications

  • Candidates should possess a Bachelor’s degree with a minimum of 5 years work experience.

Application Closing Date
26th March, 2021.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the ” Title” as the subject of the email.