Latest jobs vacancies at Africa Youth Growth Foundation AYGF September, September 26, 2023 for:

Executive Assistant to the Executive Director

Africa Youth Growth Foundation (AYGF) is a non-governmental and non-profit organisation registered to contribute positive changes in the economic and social status of Nigerians and Africans through effective programs that deliver sustainable outcomes. The Organization currently has its Head Quarters in Abuja, (FCT) with state offices in Kogi State, Niger State, and Ogun State.

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Job Title: Executive Assistant to the Executive Director | Africa Youth Growth Foundation AYGF | Location: Abuja (FCT)

Job Summary

The Executive Assistant provides high-level administrative support to the Executive Director with the day-to-day business of the organization including scheduling meetings and maintaining the director’s calendar, preparing correspondence, coordinating travel, other related functions.
This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with donors, board members, clients, and staff under the direction of the Executive Director.
This individual is a self-starter, extremely organized, and has a keen eye for detail, and highly developed problem-solving skills.

Responsibilities

Monitor and manage all phone calls and emails, prioritise actions, and escalate where necessary for the E.D.
Extensive diary management including high-level meetings with internal and external stakeholders, VIPs, and other appointments and commitments
Extensive travel management including flights, accommodation, itineraries, and expenses
Prepare and format documentations including correspondences, presentations, meeting agenda, minutes, submissions, and reports
Maintain filing system and databases and action incoming and outgoing mails
Other administrative duties as directed

Minimum Qualifications
Education:

Degree in a related field or equivalent experience
(Additional professional-level administrative services or social service experience may be an added advantage)

Experience:

The equivalent to five years of full-time in a similar capacity, professional-level administrative or managerial experience, preferably in an NGO service delivery setting.

Ideal Candidates Will Possess the following Knowledge & Abilities
Knowledge of:

Advanced user of Microsoft Office Suite
High level of attention to detail with demonstrated ability to show initiative and creativity in problem-solving
Advanced organisational and time management skills
Excellent verbal and written communication skills
Excellent interpersonal skills and telephone manner
Demonstrated experience with complex travel management
Demonstrated ability to work independently and set priorities
Demonstrated ability to manage a large and varied workload and maintain motivation under pressure

Ability to:

Plan and conduct complex and sensitive administrative and operational studies.
Identify management and operational problems, investigate and evaluate alternatives and implement effective solutions.
Prepare clear, accurate, and effective reports, correspondence, policies, sletters, and other written materials.
Organize and prioritize work and meet critical deadlines.
Maintain accurate records and files.
Exercise sound independent judgment within established policies and guidelines.
Establish and maintain effective working relationships with those contacted in the course of the work.

Application Closing Date
1st November, 2021.

Method of Application
Interested and qualified candidates should send their CV to: jobs@aygf.org using the Job Title as the subject of the e-mail.

Note

This position is open only to applicants residing in FCT – Abuja.
Only shortlisted candidates will be contacted.
AYGF is an equal opportunity employer; women and people with disabilities are encouraged to apply.

Job Title: Finance & Admin Officer | Location: Minna, Niger | Employment Type: Full-time

Job Purpose

The Finance & Administration (F&A) Officer will be responsible for overseeing all financial project management, as well as general office services.
The F&A Officer will be responsible for maintaining financial integrity, preparing all financial reports efficiently in accordance with relevant financial reporting standards.

Job Duties and Responsibilities
The Finance and Admin Officer has the following responsibilities:

Manage the accounting, finance, and administration components of programs, including petty cash funds and field office finance, accounting, and administrative activities;
Establish program financial management systems, procedures and controls to ensure consistency with donor requirements;
Coordinate monthly requests for funds to ensure the project has all necessary funds for operations, and coordinate and oversee program tendering and procurement activities;
Advise project staff on financial health through the provision of regular and timely financial expenditure reports;
Review and approve all vouchers prepared (disbursement, receipt, and general journal vouchers) for expenditures and ensure that expenses are reasonable, allowable, and allocable to the project;
Maintain financial controls and procedures for the management of funds;
Supervise project staff, consultants, and partners working in finance and administration for the project;
Compute tax for (PAYE, VAT, WHT and NSITF monthly remittance and filings.
Produce budget projections, analysis, and reports for review and action by the Project Manager and ED;
Manage financial files and support annual audits.
Other duties as assigned.

Requirements
The ideal candidate should have;

Degree in Accounting, Finance, or related field strongly preferred.
At least 7 years finance experience in donor funded projects.
Must live in Niger State (Minna).

Skills / Competencies:

Strong management, communication, and negotiation skills, and the ability to collect data from multiple partners.
In-dept knowledge of Microsoft suit such as excel, word and power point.
Knowledge of local financial and accounting systems preferred.
Knowledge of donor regulations, policies, and procedures and familiarity with grants management.

Application Closing Date
25th August, 2021.

Method of Application
Interested and qualified candidates should send their CV to: admin@aygf.org using the Job Title as the subject of the mail.

Note

AYGF is an equal opportunity employer, women and people with disability are encouraged to apply.
Only qualified applicants will be contacted.

Job Title: Information & Communication Technology (ICT) Manager | Location: Abuja (FCT)
Employment Type: Full-time

Job Purpose

Under the overall supervision of the Information and Communications Technology (ICT) the successful candidate will be responsible for overseeing the implementation of Information Technology (IT) network and infrastructure projects, on relevant and effective technology to be used in accordance with AYGF’s ICT standards and policies.

Job Duties and Responsibilities

Lead the IT support for all programmes by organizing activities and operations of ICT staff; support vacancies of local ICT staff and oversee the implementation of ICT projects.
Propose, plan, design, implement and maintain an integrated mechanism for data and information management, including various in house and third-party applications across all AYGF activities to ensure most effective and efficient processes to deliver timely, accurate and reliable information for operational, monitoring and reporting purposes.
Manage and maintain network WAN and LAN infrastructure, desktops and associated equipment in the AYGF Offices by providing technical advice to the State office and the sub-offices to maintain compliance with AYGF standards.
Monitor, propose and implement all necessary modifications in compliance with the information management systems and infrastructure as per AYGF IT policies, standards and best practice for high performance, reliability and information security.
Coordinate with Logistic and ensure proper technical specification for purchase of IT related equipment and propose most suitable solutions including innovation, recommendations for improvement.
Plan and supervise the installation, operation and administration of security for the various systems and network components including virus protection and Internet security. Make sure to use innovative approaches to ensure users are educated about phishing, Password Cracking, Malwares, and etc.
Provide Backup and Disaster Recovery Plans for AYGF databases and Email data.
Carry out analysis on the ITC equipment, design and develop a replacement policy for the ITC equipment for AYGF.
Guide and lead the digitalization process of the AYGF filling system and propose cost-effective solutions for keeping the digital files.
Lead and coordinate the server less process for AYGF Abuja and sub-offices.
Develop and implement a ticketing system for AYGF for ITC issues and trouble shootings. Organize and administer user support services for all staff and ensure proper response time in troubleshooting and resolving of all IT related issues.
Ensure AYGF ITC standards are implementedand in compliance with the standard ensured. Develop and implement basic ITC procedures for operating and maintenance of IT equipment and with work with the AYGF Asset tracker to properly assign the ITC equipment to users.
Build relationships and liaise with local IT partners, suppliers and providers.

Requirements
The ideal candidate should have;

Master’s Degree in Computer Science, Information Systems, Mathematics, Statistics, Electrical Engineering or a related field from an accredited academic institution with five years of relevant professional experience; or
University degree in the above fields with seven years of relevant professional experience.

Experience:

Progressively responsible experience in planning, design, development, implementation and maintenance of computer information systems, or related area;
Experience configuring and working with Microsoft Internet Information Server (IIS) and SQL Server required;
Extensive knowledge of Windows Active Directory and Messaging Systems;
Cisco devices, VPN, VoIP, MS Office, Antivirus Software and utilities; holder of CCNA and/or a Microsoft Certification a distinct advantage;
Knowledge of IT Service Management frameworks such as ITIL, COBIT;
Knowledge of Software & Systems Development Life Cycle and experience in managing applications development and/or support teams.

Skills / Competencies:

Effective resource management skills and strategic and creative thinking;
Ability to prioritize tasks and strong organizational skills;
Ability to develop clear and concise proposals;
Ability to supervise and direct staff under critical and stressful situations;
Effective problem-solving approach, ability to work in a cross-divisional team and ability to quickly understand AYGF processes.

Application Closing Date
25th August, 2021.

Method of Application
Interested and qualified candidates should send their CV to: admin@aygf.org using the Job Title as the subject of the mail.

Note

This position is open only to applicants residing in FCT- Abuja and only shortlisted candidates will be contacted.
AYGF is an equal opportunity employer; women and people with disability are encouraged to apply.