Breakthrough ACTION Jobs in Nigeria [6 new vacancies]

Latest jobs vacancies at Breakthrough ACTION  May 2022 


Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

Firmly grounded in proven practices, Breakthrough ACTION works in partnership with governments, civil society, and communities around the world to implement creative and sustainable SBC programming, nurture SBC champions, mainstream new techniques and technologies, and advocate strategic and sustained investment in SBC. The work harnesses the demonstrated power of communication—from mass media to community outreach to user-driven social media campaigns—to inspire long-lasting change, while also taking advantage of innovative approaches from marketing science, behavioral economics, and human-centered design.

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Breakthrough ACTION is a five-year cooperative agreement funded by the United States Agency for International Development (USAID) to lead their SBC programming around the world. Breakthrough ACTION is a partnership led by the Johns Hopkins Center for Communication Programs in collaboration with Save the Children, ThinkPlace, ideas42, Camber Collective, International Center for Research on Women, and Viamo.

Breakthrough ACTION Recruitment

 May 2022. RCCE State Consultant

Locations: Benue, Edo and Ondo
Slots: 3 Personnel in Benue (1), Edo (1) and Ondo (1)
Supervision: Deputy Project Director, Risk Communications
Total number of days: 35 – 45 days

Scope of Work

  • The RCCE Consultant will work in Benue, Edo, and Ondo states to provide required technical and strategic level coordination for the Field Research/Human Centre Design (HCD) Activity on Lassa Fever across the implementing states in Nigeria and across the GHSA work stream implementation including technical assistance to diverse stakeholders, support for documentation and learning, as it relates to all BA-N Risk Communication and Community Engagement activities.

Specifically, the consultant will:

  • Support the discovery phase of the Human Centre Design (HCD) activity on Lassa Fever in Benue, Edo, and Ondo States to understand the root causes of the recurring outbreak of the disease
  • Facilitate capacity building sessions using participatory approaches at the state level for diverse stakeholders
  • Provide technical support to strengthen multisectoral coordination structure at the state levels using the One Health approach
  • Work collaboratively with relevant stakeholders to plan, coordinate and conduct field research work and documentation, and reporting
  • Represent Breakthrough ACTION Nigeria at stakeholder meetings and similar partner forums as required.
  • Other duties as identified and assigned by supervisor and/or Abuja country office program leads.

Minimum Qualifications & Skills

  • Minimum of Bachelor’s Degree in Social / Health Sciences or related discipline with 2 – 5 years previous experience carrying out related task with donor-funded project is desirable.
  • Experience with policy document development/reviews, and report writing is required.
  • Experience facilitating training using participatory approaches is essential.
  • Previous experience working in infectious disease outbreak response including design, implementation, monitoring, and evaluation is required
  • Experience in field research, developing and coordinating data collection, processing, and analysis systems from multiple sources or program areas is desired.
  • Ability to work collaboratively and proactively with diverse stakeholders including ministries, departments and agencies in the public health sector is required.
  • Excellent organizational, problem-solving skills and attention to details are essential.
  • Ability to work independently and proactively and track multiple activities and deadlines.
  • Strong communication skills (written & spoken) in the English language and one or more Nigerian language(s) are required
  • Interviewing skills, interpersonal communication skills are highly desirable
  • Ability to travel within Nigeria and work successfully within a cross-cultural, multi-sectoral, multi-project team-based environment.
  • Must be domiciled in the focal state where the HCD project is being implemented
  • Period of engagement: 3 months (May 23, 2022, to August 23, 2022)

Application Closing Date
23rd May, 2022.

Method of Application
Interested and qualified candidates should send their CV in PDF format to: [email protected] using the Job Title and the Location as the subject of the e-mail. e.g. “RCCE State Consultant – Ondo”.

Consultant Coach – Health Care Workers

Locations: Abuja, Bauchi, Cross River, Ebonyi, Kano and Oyo
Period of Engagement: 5 months (May to September 2022)
Total Number of Days: 40 – 50 days
Supervision: Senior Program Officer, RCCE / TB
Number Required: One personnel per state

Description

  • Working in collaboration with national stakeholders – Nigeria Centre for Disease Control (NCDC), National Agency for the Control of AIDS (NACA), National AIDS and STI Control Programme (NASCP), Network of People Living with HIV / AIDS in Nigeria (NEPWHAN), National Primary Health Care Development Agency (NPHCDA), and service delivery partners, Breakthrough ACTION Nigeria will be deploying a collaborative learning approach to build trust & empathy among health care workers, frontline workers, and the communities they serve, that will ultimately lead to increased uptake of COVID-19 vaccines and testing by the general population and PLHIV.  
  • We are looking for qualified Short-Term Consultants to serve as coaches in Bauchi, Cross River, FCT, Ebonyi, Kano and Oyo States.
  • The coach will support and facilitate the collaborative learning approach, which entails in-person training as well as virtual knowledge sharing and learning support through facilitated WhatsApp Groups and interactive voice response (IVR) course.

Scope of Work

  • Coordinate with Consultant Trainer to engage state, LGA and health sector leadership on the planned capacity building by Breakthrough ACTION Nigeria for health care workers
  • Participate in a National or State Training-of-Trainers (TOT)
  • Develop a training plan after mapping primary health care facilities and frontline workers in collaboration with stakeholders and service delivery partners
  • Coordinate and facilitate training for primary health care workers and frontline workers, such as community volunteers, case managers, peer navigators, supervisors and community actions groups to integrate COVID-19 prevention, testing, and vaccine messages into their activities, using Breakthrough ACTION Nigeria’s “Building Trust & Empathy during  COVID” curriculum
  • Coordinate with BA-N focal person and consultant trainer to incorporate a coaching methodology using WhatsApp groups or other platforms. The goal will be to foster a peer-to-peer exchange & support group to promote discussion related to specific cases encountered, and continuing learning by discussing and reflecting upon audiovisual learning materials and other job aids.
  • Coordinate with Consultant Trainer to identify Champion Health Care Workers (i.e., those who have already been vaccinated, completed the training, and are willing to speak to fellow health care workers about promoting COVID testing and vaccines) that will receive additional training
  • Submit monthly training reports with all of the pre/post-tests analysis from training participants and coaching logbooks recording number of participants in the WhatsApp Group, number that have posted to the group, and key topics.

Education, Experience & Certifications

  • A Degree in Social or Behaviour Science or related field
  • At least 5 years of professional experience with good knowledge of the Nigerian public health sector
  • Proven experience in training and building capacity for community health organizations or structures
  • Must have an understanding of local language and context
  • Strong analytical, communication, computer and problem-solving skills
  • Excellent technical writing and oral presentation skills highly desired
  • A proven ability to work as part of a team and to be self-managing
  • Resident within and ability to work in the selected state
  • Ability to travel within the state.

Application Closing Date
23rd May, 2022.

Method of Application
Interested and qualified candidates should send copies of their Application Letter and CV as a single PDF document to: [email protected] using the Job Title and the their Preferred Location as the subject of the mail (e.g. Consultant Coach – Health Care Workers – Oyo State).

 Demand Creation Consultant

Location: Sokoto

The Consultancy

  • BA-N is the lead implementing partner for demand creation activities in the Sokoto State (Nigeria) ITN mass distribution campaign.
  • To achieve this BA-N is looking for a qualified consultant to provide SBC technical consultancy and lead the demand creation work stream in the campaign. The consultancy period will be a maximum of 50 billable days within 5th June 2022 to 12th August 2022 (Please note that the dates are tentative). Travels within the state are also included based on need.

Location of support:

  •  Sokoto State (1 consultant)

Timeframe: 

  • An estimated Fifty (50) days between 5th June 2022 to 12th August 2022

Scope of Work
The consultant will specifically undertake the following tasks:

  • Take the lead in the coordination of the Demand Creation workstream in the designated State and monitor ITN campaign demand creation activities in the State and LGAs.
  • Represent BA-N in all NCIT meetings as well as other meetings during the campaign
  • Work with the State Health Educator and SMEP ACSM focal person to develop and implement ITN campaign advocacy plan, also support health educators to develop LGA specific advocacy plans and monitor implementation
  • Facilitate State level training including production of training materials and documentation of DC work stream personnel trained. Also coordinate LGA and ward level training and proper documentation of personnel trained.
  • Work with BA-N media technical lead to coordinate media-related activities including media parley, live phone-in radio and TV discussions and other media activities. Monitor airing of pre, during and post campaign radio jingles.
  • Support the State health educator and LGA health educators to distribute messages in all religious places of worship.
  • Support identification of influencers and stakeholders for involvement in demand creation activities (e.g. State net ambassador, net advocates and champions).
  • Provide weekly updates to BA-N on all demand creation activities during the replacement campaign.
  • Support the end process survey training, end of cycle review, and make technical input in the demand creation section as appropriate
  • Support State and LGA flag off/ Launch ceremonies from planning to implementation.
  • Support BA-N finance and admin unit to ensure proper documentation and payment of demand creation personnel before the campaign is concluded.
  • Support the design of post implementation demand creation strategies to improve net use in LGAs with low utilization.
  • Document success stories, best practices, lessons learned and submit same to BA-N
  • Document the campaign final reports and submit same to BA-N.
  • Travel to LGAs when required to monitor activities and proffer recommendations.

Qualifications

  • A Degree in Social Sciences, Communication or related field.
  • At least 5 years of professional experience in health programs, preferably in Advocacy Communication & Social Mobilization.
  • Proven experience in implementing public health programs or projects in Nigeria.
  • Good knowledge of the Nigerian public health sector.
  • Strong analytical, communication and problem-solving skills.
  • Excellent technical writing and oral presentation skills highly desired.
  • A proven ability to work as part of a team and to be self-managing.
  • Knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
  • Experience with demand creation activities in previous SMC and LLIN campaigns.
  • Fluency in local language is an added advantage.
  • Ability and willingness to travel to different LGAs of designated State.

Supervision:

  • BA-N Deputy Director Malaria, Malaria SPO and ITN campaign media lead will provide technical guidance and support during the consultancy.

Deliverables:

  • Capacity-building for ACSM core group members
  • Complete information on trained personnel i.e. signed training attendance registers, and payment schedules with correct bank details.
  • Weekly updates
  • Photos (JPEG formats) and success stories
  • Final ITN campaign narrative and technical reports.
  • All reports and updates shall be in the English language and shall be submitted to the Deputy Director Malaria/TB, in MS Word and other MS Office-compatible formats.

Deliverable Schedule:

  • The consultant shall submit the deliverables described above as detailed in the attached activity schedule.

Application Closing Date
23rd May, 2022.

Method of Application
Interested and qualified candidates should send their CV in PDF format to: [email protected] using the job title and the location as the subject of the e-mail. e.g. “Demand Creation Consultant – Sokoto”.

Consultant Trainer – Health Care Worker

Locations: Akwa Ibom and Bauchi
Period of Engagement: 3 months (May to July 2022)
Total Number of Days: 20 – 30 days
Supervision: Deputy Project Director, TB
Number Required: One personnel per state

Job Description

  • Working in collaboration with national stakeholders – Nigeria Centre for Disease Control (NCDC), National Agency for the Control of AIDS (NACA), National AIDS and STI Control Programme (NASCP), Network of People Living with HIV/AIDS in Nigeria (NEPWHAN), National Primary Health Care Development Agency (NPHCDA), and service delivery partners, Breakthrough ACTION Nigeria will be deploying a collaborative learning approach to build trust & empathy among facility-based health care workers that ultimately leads to increased uptake of COVID-19 vaccines and testing by the general population and PLHIV.  
  • Breakthrough ACTION Nigeria is looking for qualified Short-Term Consultants to serve as trainers in Bauchi, and Akwa-Ibom states.
  • The trainers will support and facilitate the collaborative learning approach, which entails in-person training as well as virtual knowledge sharing and learning support in high-volume facilities of supported states through facilitated WhatsApp Groups.

Scope of Work

  • Participate in a 3-day National Training-of-Trainers (TOT)
  • Engage state and health sector leadership on the planned capacity building activities by Breakthrough ACTION Nigeria for health care workers at state and LGA levels
  • In partnership with the state and service delivery implementing partners, identify state trainers/coordinators for state training at secondary and primary level
  • Develop a state training plan in collaboration with the state stakeholders and consultant coach.
  • Conduct a state level training-of-trainers with support from national facilitators
  • Coordinate and facilitate the step-down training at all high-volume facilities in the state.
  • With stakeholders and facility leadership, identify champion health care workers (i.e., those who have already been vaccinated, completed the training, and are willing to speak to fellow health care workers about promoting COVID testing and vaccines) that will receive additional training.
  • Collaborate with the consultant coach and BA-N team to identify focal persons to setup state-level WhatsApp Groups and continually nurture the group as learning  communities, fostering peer-to-peer exchange & support, promoting discussion related to specific cases encountered, and continuing learning by discussing and reflecting upon audiovisual learning materials and other job aids.
  • Submit training reports with all of the pre/post-tests analysis from trainings and a monthly status report update on all capacity building activities.

Education, Experience & Certifications

  • A Degree in Medicine, Nursing, Public Health or related field
  • 10-15 years of professional experience in training health care workers
  • Proven experience in implementing public health programs or projects in selected state with good knowledge of the Nigerian public health sector
  • Residence in the state of assignment is required
  • Knowledge of participatory learning approaches with proven experience in training and building capacity for community health organizations or structures
  • Must have an understanding of local language and context
  • Strong analytical, communication, computer and problem-solving skills
  • Excellent technical writing and oral presentation skills highly desired
  • A proven ability to work as part of a team and to be self-managing
  • Ability to travel if required.

Application Closing Date
23rd May, 2022.

Method of Application
Interested and qualified candidates should send their CV in PDF format to: [email protected] using Consultancy Title and Location as the subject of the email.

Administrative Officer – Information Technology

Location: Abuja

Summary

  • The Breakthrough Action Nigeria (BA-Nigeria) Admin Officer – IT provides information technology services for the BA project
  • This position will be responsible for ensuring BA ICT infrastructure complies with corporate standards and ensures security and access control for data and network devices, responding to user support issues in a timely manner and implementing hardware, network and application support functions in line with policies of JHPHINI Nigeria, donor requirements and Nigerian laws.

Position’s Roles & Interactions

  • This position will interact heavily with all BA staff. The position will have lead responsibility for all IT aspects of the projects.

Essential Duties and Responsibilities
In addition to the general duties described above, specific duties and responsibilities include the following:

  • Ability to set up Microsoft Outlook user account, troubleshoot and resolve issues affixed to Microsoft Productivity Tools.
  • Technical assistance and support for incoming queries and issues related to computer and telecommunication systems (Mac and Windows OS), software, and hardware either in person or over the phone by questioning clients patiently about a problem and explaining the procedures to them.
  • Monitoring and maintaining organization’s internet/network systems to ensure the right bandwidth is being provided by the Internet Provider.
  • Update appropriate network security and data loss prevention procedures to safeguard system from physical harm, viruses, unauthorized users and damage to data.
  • Knowledge of Windows Server (2003 and 2012 R2).
  • Resolving connectivity issues affixed to network components like printers, scanners and photocopying machines.
  • Ensures that global/country-level policies and procedures are implemented and followed.
  • Work with HR and ERP vendor on all aspects of the HR ERP.
  • Briefs, advises and trains end-users on the organization’s ICT systems.
  • Performing In-house and Cloud based backup operations, and support users in backing up and restoring their data as well as virus detection, removal and prevention
  • Create and maintain Break-through Action Nigeria computer software/hardware inventory ensuring security of all in-house and field-based computer systems.
  • Writing technical manuals and training of computer users.
  • Modification and Hosting of Website/Web based Applications
  • Uploading Multi-media materials to live server for URL Access
  • Updating websites information.
  • Handling Intercommunication System (e.g. Polycom Conference Phones) and other technological tools and products
  • Installing software, modifying and repairing computer hardware
  • Resolving technical problems affixed to Local Area Networks (LAN), Wide Area Networks (WAN), and other network systems
  • Resolving financial QuickBooks Errors.
  • Clearing printer paper jamming issues, toner replacements, etc.
  • Detection of genuine IT components.
  • Experience on Managing Corporate websites e.g. uploading and managing information, ensuring content is up-to-date, setting permission for site users, quality assurance checks and monitoring and maintaining SharePoint etc.
  • Work closely with BA-Nigeria HQ Nigeria Team to ensure smooth operation of all IT related matters. Talk staff or clients through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues.
  • Other duties as identified and assigned by Supervisor & BA-Nigeria Project Director

Minimum Qualifications

  • Minimum of BSc in Computer Science, Information Systems, Engineering or related field.
  • Minimum of 5 years experience with a USAID funded Project/ International organisation
  • At least 5 years related experience in server support and familiarity with diverse Operating Systems; experience with commonly used productivity software products (MS Office, Adobe Creative Suite); experience with Cloud Computing Platforms (Office 365, Gmail, etc.) MS Visual Studio and other development suites; ability to work independently in a complex environment with minimal supervision; excellent communication skills.

Application Closing Date
16th May, 2022.

Method of Application
Interested and qualified candidates should send their CV in PDF format to: [email protected] using the Job Title and Location as the subject of the e-mail. e.g. “Administrative Officer – Information Technology, Abuja”.

 Project Development Manager

Reference Code: PDM / NIA
Location: Abuja
Employment Type: Fixed Term | 12 months | ASAP

Job Description
You will be in charge of:

Positioning and Fundraising
Context Analysis:

  • Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W)
  • Alert the Country Director of gaps and emerging needs in order to trigger assessments in a timely manner

Strategy Development:

  • Contribute to the development of a country programme strategy in alignment with ACTED global/regional strategy
  • Assist the CD in identifying strategic opportunities for expanding ACTED’s work in the country

External Relations:

  • Maintain active and regular working relationships with donors and act as point of contact for all donor communication, including the coordination of donor visits in the field
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
  • Ensure the establishment and regular update of a directory of donors, international and local NGOs, other partners and stakeholders
  • Lead the reporting to national and local authorities as required by ACTED registration/legal status in country
  • In the absence of Technical Coordinators, represent ACTED in key clusters, working groups, HCT and (I)NGO coordination bodies

Fundraising and Proposal Development:

  • Identify funding opportunities
  • Identify new donors for diversifying ACTED donors’ portfolio including private companies and private foundations
  • Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
  • Update on a monthly basis the Donor Follow Up (DFU) which documents latest negotiations and proposal possibilities with donor
  • Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and ensure their input in the logframe development (in particular the formulation of SMART indicators);
  • Oversee the development of fundraising documents (Expression of Interests, concept notes, proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
  • Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
  • Ensure that learning from previous projects (e.g. lessons learnt and best practices) is incorporated into new proposals
  • Ensure the involvement of FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting:

  • Support the Country Director in negotiating proposals and/or contracts with donors
  • Address in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
  • Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

Grant Management
Contract follow-up:

  • Ensure that contractual obligations (including visibility requirements) and reporting
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting:

  • Ensure project kick-off and close out meetings are conducted for each project
  • Oversee the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow
  • Liaise with FLATS teams when preparing reports, esp. with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
  • Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU
  • Update monthly the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, Programme and support teams

Partner Follow-up:

  • Liaise with partners to develop and sign relevant grant agreements in close coordination with ACTED HQ GMU and finance;
  • Ensure all potential partners have a clear understanding of what is expected in terms of reporting so as to comply with ACTED and donor requirements and regulations;
  • Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

Management and Internal Coordination
Staff Management:

  • Ensure that staff in the department understands and is able to perform its roles and responsibilities;
  • Manage a team of Project Development Officers, Interns and Assistants delineating their responsibilities and follow-up the work plans and day-to-day activities;
  • Ensure a positive working environment and good team dynamics;
  • Manage interpersonal conflicts between departmental staff members;
  • Undertake regular appraisals of staff and follow career management;
  • Identify the PDD training needs, discuss plans with the coordination and HR for both internal and external trainings, and implement them according to PDD strategic and operational priorities;
  • Coach, train, and mentor the PDD team with the aim of strengthening their technical capacity, exchanging knowledge within the PDD team and providing professional development guidance.

Internal Coordination and Communication:

  • Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by ensuring implementation of ACTED coordination mechanisms (WAM, MCM) and dissemination to relevant staff;
  • Ensure these meeting minutes are sent monthly to HQ;
  • Ensure regular and clear communication with ACTED HQ GMU and finance to keep it updated about latest development, so that GMU can best advice you ahead of a task.

Filing:

  • Implement a filing system end ensure the proper filing of contractual project documents both in hard and soft copies;
  • Together with AMEU, set up a Resource Centre at the office regularly updated with appropriate and relevant external and internal resources.

External Communication

  • Oversee the PDD’s contributions to ACTED’s external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
  • Ensure the continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media;
  • Manage ACTED’s in country communication activities including media visits, photographer’s mission, videos, etc.;
  • Oversee the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;
  • Follow, contribute to, draft and disseminate position papers, statements, reports and releases on ACTED’s engagements and humanitarian advocacy, in line with ACTED’s in country and global strategy as well as positioning, in close collaboration with the country director as well as HQ communication and programme departments.

Expected Skills and Qualifications

  • Master Level education in a relevant field such as International Relations, Development or Political Science
  • Previous experience in the humanitarian field, proposals development, grants management and donor relations are required
  • Knowledge of the humanitarian aid system and ability to understand the donors systems
  • External representation skills
  • Ability to coordinate and manage a team
  • Teamwork and team building skills, capacity building skills
  • Ability to work independently and creatively in a multicultural context
  • Strong oral and written communication skills, analytical skills
  • Ability to work efficiently under pressure
  • Previous field experience is required

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Application Closing Date
9th Jun, 2022.

Method of Application
Interested and qualified candidates should send their application (resume and cover letter) to: [email protected] using the Reference Code (e.g. “PDM / NIA”) as the subject of the email.

Note: ACTED does not charge any fee at any stage of the recruitment process.

Senior Finance Officer

Breakthrough ACTION | Location: Abuja

Summary

  • The Senior Finance Officer under the direct supervision of the Deputy Director – Finance and the technical guidance of the Director, Finance & Administration and Baltimore based project Financial Analyst is responsible for all financial administration of all project activities in Nigeria.

Essential Duties and Responsibilities

  • Prepare budgets for annual work plans and proposals in consultation with the Baltimore Financial Analyst (FA)
  • Assist sub recipients in the preparation of budgets and financial plans for sub-awards
  • Assist field office staff in developing program budgets and budget justifications to support project activities
  • Prepare all project payments from the Imprest Account
  • Review all purchase orders documentation to ensure compliance with JHU and USAID rules and regulations.
  • Liaise with Banking officials to assure timely transactions and receipt of banking information on the project bank operations;
  • Ensure proper authorization for all payments;
  • Along with the Finance & Administration Director, actively seek out potential conflicts of interest, deviation from compliance and irregularities in procurement and financial matters and immediately flag to the Finance & Administration Director if identified.
  • Prepare bank and cash reconciliations
  • Assist Regional Representative (if applicable), field office, and CCP project staff to track expenditures for programs and activities based on work plans and budgets;
  • Enhance management systems and procedures for the country office;
  • Trains CCP field office staff on financial management systems and procedures;
  • Advise program staff on all financial related issues;
  • Verify and review payment documents before they are submitted to the CD/COP to ensure compliance;
  • Prepare journal entries and monthly financial reports, and ensure reports are sent to Baltimore on a timely basis;
  • Prepare finance reports to Baltimore and respond to queries on monthly financial reports from CCP Baltimore;
  • Makes field visits as necessary to provide technical financial support;
  • Liaises with CCP/Baltimore Financial Analyst to prepare quarterly financial reports;
  • Monitor Purchase Orders issued for sub awards, scrutinizes and authorizes invoices submitted for payments, and coordinates with Baltimore to track the funds paid to vendors and sub recipients;
  • Coordinate with Baltimore Financial Analyst and other staff on financial related issues and obtaining approvals for payments above $3,000;
  • Oversee the finance department and ensure that financial activities are carried in accordance with Generally Acceptable Accounting Principles (GAAPs), and International Financial Reporting Standards (IFRS);
  • In accordance with the current JHPINI employee benefits scheme and strategy, process disbursements along with monthly salary and other staff benefits;
  • Supervise the prompt and timely payment of local and country level statutory deductions and taxes;
  • Maintain proper documentation for reference;
  • Keep a record of tax invoices for VAT returns and maintains the VAT Tracking sheet to be submitted to USAID (from Baltimore);
  • Perform other related duties as requested by the CD/COP and other management staff.

Supervisory Responsibilities:

  • This position has direct supervisory responsibilities over the Finance Officers and Finance Assistants.

Minimum Qualifications & Experience

  • Bachelor’s Degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field).
  • 8-10 years’ NGO experience is required. Hands-on experience using Accounting softwares like Quick-books is required for this role.
  • Experience implementing USAID funded projects in Nigeria is highly valued.

Languages Skills:

  • Must be fluent in English.

Application Closing Date
16th May, 2022.

Method of Application
Interested and qualified candidates should send their CV in PDF format to: [email protected] using the Job Title and Location as the subject of the e-mail. e.g. “Senior Finance Officer, Abuja”.

Senior Administrative Officer

Location: Abuja

Summary

  • The Senior Administrative Officer will be responsible for project procurement and logistics in line with USAID rules and regulations as well as Johns Hopkins University rules and regulations.
  • This position will be responsible for overseeing the entire project administrative team in all its logistics, procurement and general administrative tasks.

Essential Duties and Responsibilities
In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following:

  • Advise the Director of Finance, Project Director, Technical Leads etc. and provide policy guidance and substantive inputs on general administrative, contract and financial matters;
  • Provide technical oversight to the administrative team members (admin officers, assistants, cleaners, drivers etc.) in Abuja and the state offices;
  • Supervise procurement of goods and services for the project according to USAID and institutional rules and regulations. Also, supervise all project transportation, the coordination of all conferences, workshop logistics and all local and international project travel;
  • Develop relevant cost projections based on past records and anticipated activities and makes fiscally sound recommendations;
  • Oversee the management and preparation of vendor contracts and Service Level Agreements (SLAs);
  • Oversee the vender invoice processing process and resolves payment issues between vendors and the project;
  • Ensures all staff adhere to the office policies and general office procedure
  • Obtain quotes from local suppliers in an efficient and timely manner, adhering to USAID and JHU procurement policies;
  • Oversee office inventory management of office assets in the Abuja Office and the Field Offices;
  • Oversee maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance office equipment and appliances and meeting staff office needs;
  • Ensure all administrative systems run smoothly to ensure compliance and efficiency;
  • Monitor administrative expenditures to ensure compliance with budgetary recommendations;
  • Oversee the preparation and management of vendor agreements in line relevant policies;
  • Prepare relevant administrative reports when needed;
  • Other duties as identified by supervisor.
  • Other duties may be assigned.

Supervisory Responsibilities:

  • This position has direct supervisory responsibilities over the administrative team that includes an Admin Officers and Assistants, Receptionist, Drivers, Cleaners and Technical oversight over the admin/finance officers in the states.

Minimum Qualifications & Experience

  • Bachelor’s Degree or Higher in a relevant field (Social Sciences, Humanities, other).
  • 8 – 10 years’ experience on USAID funded projects programs in Nigeria. Health project expertise valued.

Languages Skills:

  • Must be fluent in English.

Application Closing Date
16th May, 2022.

Method of Application
Interested and qualified candidates should send their CV in PDF format to: [email protected] using the Job Title and Location as the subject of the e-mail. e.g. “Senior Administrative Officer, Abuja”.

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