Finance Officer at Plan International – Bauchi

Job Title: Finance Officer Plan International | Location: Bauchi, Nigeria

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Role Purpose

  • The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements.
  • The role’s support is to the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state.

Dimensions of the Role

  • Communicates within Plan International Nigeria and with partners and related government institutions.
  • The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members.
  • The post holder will also contribute towards the organisational development of Plan International Niger project implementing partners

Budgets:

  • Monitor the budget of the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state

Reporting:

  • Support financial reporting on the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state

Area of Responsibility

  • Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state Accountabilities

Grants Administration:

  • Assist with the grants set-up in SAP.
  • Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
  • Track grantee contractual obligations, e.g., pre-award conditions
  • Support the Finance Manager to prepare the annual grants budgets for the project.
  • Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

  • Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
  • Support the assessments of partner/grantee organizations as directed by the Finance Manager.
  • Review partner budget and provide support and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
  • Support train staff and partners on donor policies, rules and regulations.
  • Facilitate timely partner advance request and liquidation in SAP.
  • Review Partners/grantee liquidation and recommend for approval.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Ensure receipt of timely and accurate accounting and financial reports from partners.
  • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators and liaise with Finance Manager & Grants Coordinator to implement strategies to improve performance.
  • Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
  • Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
  • Support the preparation of financial reports based on donor requirements.
  • Ensure proper filing (electronic and hard copy) of grants financial reports.
  • Periodically update the financial reporting matrix.
  • Ensure that partners used the standard reporting templates and formats for their reports.
  • Prepare the monthly Project burn rate – expenditure traffic tracker.
  • Prepare the monthly Project cost recovery tracker.
  • Support the preparation of the Project funding/grant tracker.
  • Prepare the Projects expenditure tracker.
  • Support the CO in recharging costs to the Project
  • Fulfill Plan’s Child Safeguarding and other Policies at all times.

Travel Advances:

  • Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
  • Ensure that all travel and purchase advances are liquidated on time.

Others:

  • Perform any other project related duties as specified by the Finance Manager and/or the Finance Manager-Development.

Technical Expertise, Skills and Knowledge
Essential:

  • Degree in Accounting or equivalent.
  • Minimum of 3 years’ experience in donor funds grants administration.
  • Experience working with sub-grantees required.
  • Fluency in local language and English required.
  • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.

Desirable:
Skills & Knowledge:

  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity.
  • Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organizational development.
  • Sound judgement and decision-making in complex situations.
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others.
  • Very strong commitment to continuous learning.

Application Closing Date
2nd June, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply