Fleet Supervisor at Stockgap Fuels Limited

Title: Fleet Supervisor | Stockgap Fuels Limited | Location: Port Harcourt, Rivers | Type: Full-time

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  • Improve Fleet Management business by agreed percentage YoY.
  • Implement, Monitor and Control Fleet Management Cost optimization strategy.
  • Implement and Control Fleet Management Revenue maximization strategy.
  • Ensure proper documentation of all business transactions and all business engagements with
  • Ensure proper financial documentary records are kept for report and audit purposes.
  • Ensure proper assumptions are available for profitable investments purposes.
  • Cost Management – Fleet Management Costing System
  • Develop a cost dashboard monitoring all the key cost drivers on a weekly basis.
  • Analyse each key cost driver to determine trend, cost pattern, root cause and Identify solution and share with Unit Head.
  • Develop and maintain a Tyre planning, utilization, Regrooving and rethreading cost model when necessary.
  • Determine the crash cost of each truck breakdown / accidented trucks.
  • Ascertain crash cost liability – company/driver/third party/Insurance.
  • For driver crash cost liability, follow the willful damage repair procedure.
  • Follow the willful damage repair procedure for driver crash cost liability.
  • Follow through with the Finance & Accounts team and the company Insurance Company for insurance crash cost liability.
  • Develop and maintain required CAPEX for the Fleet Management.
  • Review and report monthly and annual Fleet Management Operating Expenses.
  • Develop and maintain Fleet Management Annual budget.
  • Prepare annual fleet budget, expenditures and analyse all fleet financial objectives.
  • Conduct periodic market research for utilisation and optimisation of the company fleet management – Identify competitors, industry market size, and market opportunities.
  • Define Fleet Management Service offerings, appraise more service offerings to grow market share size.
  • Manage and Improve all Internal and External customer relationships with Fleet Management.
  • Analyse truck/vehicle maintenance history to determine current level of effective truck life span and provide strategic/technical recommendations to improving the truck life span.
  • Develop truck lifespan repair cost and align it with the truck profitability through truck redistribution strategy, truck utilization and truck maintenance plan.
  • Determine and assess Truck historical km and expected km for replacement assessment.
  • Ensure strict vehicle servicing and maintenance time to minimize downtime and maintain schedule.
  • Provide monthly vehicle maintenance cost report.
  • Organize, oversee and schedule routine and ad hoc fleet vehicle maintenance.
  • Conduct random inspections of vehicles within the fleet.
  • Develop and implement operational standards to maintain vehicles and advocate best practices in Stockgap.
  • Organize the repair of any damage to vehicles and investigate/document cause of damage.
  • Develop and Implement monthly and annual Truck maintenance plan.
  • Ensure that all willful damage repairs are valued, cost accumulated and recovered from relevant stakeholders
  • Ensure Total Willful Damage Cost is analysed by contract, by drivers, by repair/fault reported and by frequency of occurrence.
  • Training on prone areas recommended for the drivers in conjunction with the Drivers Admin. and HSE departments aimed at reducing willful damage occurrence and associated cost.
  • Generate monthly willful damage report.
  • Follow up with the recovery of the Willful Damage Cost.
  • Vehicle Availability
  • Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
  • Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements.
  • Maintain and monitor recordkeeping system to organize fleets as per various schedules and requests.
  • Schedule, route, maintain, and track Stockgap vehicles.
  • Analyse the effectiveness of vehicle operations
  • Plan, process and execute vehicle purchase and vehicle replacement.
  • Provide monthly fuel usage and justify with mileage covered.
  • Responsible for the management, performance and welfare of drivers and fleet staff.
  • Facilitate and implement corrective action and capacity building to manage entire fleet to achieve Stockgap objectives.
  • Ensure proper documentation of trucks after loading.
  • Plan, process and execute vehicle purchase and vehicle replacement.
  • Monitoring drivers’ behaviour and ensuring adherence to Stockgap code of ethics.
  • Take up ad-hoc assignments as may be directed from time-to-time
  • Develop Fleet Management Policy
  • Implement and Monitor Fleet Management Risk Policy.
  • Develop, Institute, Implement and Monitor Fleet Management Asset Management Policy.
  • Develop and implement Fleet Processes and Procedures.
  • Develop truck utilization and truck replacement policy and standard.
  • Identify and review existing fleet processes and compliance levels.
  • Ensure compliance to all the established processes and controls and develop process around identified gap areas.
  • Establish and Monitor Internal Control process among all functional units within Fleet Management to ensure compliance.
  • Communicate existing or new processes to all Fleet Management staff to create maximum awareness and undisputable culture within the system.
  • Implement punishments for failure to comply to agreed process.
  • Establish feedback and implement controls of processes.
  • Ascertain and improve where necessary, Fleet Management staff organization capacity in relation to process and compliance.
  • Perform vehicle registration, insurance and documentation of new and old vehicles in existing fleet.
  • Monitor and ensure fleet operations is in compliance with local and state rules and regulations.
  • Encourage and promote compliance culture within Fleet Management team
  • Ensure compliance with all health, safety and security regulations and policies.
  • Ensure that adequate and effective risk assessments are undertaken and regularly reviewed.
  • Responsible for the health, safety and welfare of all staff under direct management and expected to contribute to the health and safety of all personnel in the overall business unit.
  • Comply with health and safety procedures and instructions.
  • Participate in Health Safety and Environment Toolbox talks, hazard observation and reporting, and Trainings.
  • Have daily pre-tour meetings with team members.

Qualifications, Experiences and Skills

  • Higher Institution Degree (University or Polytechnics) in Logistics Planning, Business Administration, Mechanical Engineering or any related disciplines
  • Professional certification in Logistics Planning from the Chartered Institute of Logistics & Transport Nigeria or its overseas equivalent.
  • A relevant postgraduate Degree (e.g. M.Sc in Transport Planning & Management)
  • Minimum of six (6) years relevant experience in Heavy duty fleet management in a reputable organization
  • Organisational skills.
  • Analytical and problem solving skills.
  • Quantitative ability.
  • Attention to detail.
  • Maintenance.
  • Transportation knowledge.
  • Safety
  • Financials
  • Vendor management
  • Excellent communication, organizational and multi-tasking skills.
  • Advanced Ms Office user with focus to Excel use
  • Ability to form working relationships with people at all levels.

N200,000 – N250,000 Monthly.

Application Closing Date
31st July, 2021.

How to Apply
Interested and qualified candidates should forward their CV and Application to: [email protected] using “Fleet Supervisor” as the subject of the mail.