Front Desk Officer at Plan International

Plan International

Job Title: Front Desk Officer

Location: Maiduguri, Borno
Contract Duration: 6 Months

*View more >>>Front Desk Officer Jobs / Receptionist Jobs in Nigeria, POSTS

Role Purpose

  • To ensure that communication between Plan Nigeria and its customers both internal and external are conducted in a smooth and professional manner.
  • To receive Plan International Nigeria’s visitors and coordinate visits to staff within the office premises.

Dimensions of the Role

  • Interface between Plan International Nigeria and the public
  • All Plan staffs
  • Custodian of Petty cash funds
  • Processing of mails
  • Coordinate and organization of the reception of Plan International Nigeria
  • Area of Responsibility – Maiduguri Office

Accountabilities

  • Handle all incoming and outgoing calls in a professional manner
  • Ensure that the front office/reception hall is kept clean and managed in a professional manner.
  • Receive visitors and directing them appropriately
  • Receive mails and parcels and ensure that they are appropriately dispatched without delay.
  • Register all incoming and outgoing calls and mails, and other correspondence
  • Assist in the provision of logistical support for all meetings, workshops
  • Management of Petty cash funds disbursement and Replenishing petty cash to ensure cash balances are not exhausted.
  • Receives Cash and raises receipts (ensure all documents are signed)
  • Prepare Bank Deposit Slips and forwards deposit slip and receipts to the finance department
  • Receive and deliver to P&C all applications for recruitment purposes;
  • Provide an interface between correspondences from other organizations and Plan Nigeria
  • Support in purchase requisition creation and maintenance in SAP
  • Support in creation of Request for Quotation (RFQ) and solicitation of quotations.
  • Effect any other duties that may be assigned from time to time by the Admin Coordinator
  • Carry out other duties assigned by his/her supervisor.

Key Relationships:

  • Maintains high contact with the Supply chain Manager and Admin staff at Maiduguri Office
  • Maintains high contact with Plan Nigeria’s visitors, vendors and service providers
  • Maintains a fair contact with the finance officer for finance related activities

Technical Expertise, Skills and Knowledge
Essential:

  • Degree or Certification Business Administration or any related field
  • At least 2 years working experience in a similar position and with a credible institution
  • Proven experience as front desk representative, agent or relevant position
  • Familiarity with office machines (e.g. fax, scanners, printer etc.)
  • Knowledge of office management and basic bookkeeping
  • Proficient in English (oral and written)
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Strong communication and people skills
  • Good organizational and multi-tasking abilities
  • Problem-solving skills
  • Customer service orientation.

Application Closing Date
2nd February, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

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