KNCV Tuberculosis Foundation Recruitment [2 new]

Job Title: Administrative Officer | KNCV Tuberculosis Foundation | Vacancy Number: KN057 | Location: Abuja

The USAID Funded COVID-19 Vaccination Acceleration Project (1 Year)

  • This project seeks to promote COVID-19 vaccine access, acceptability, and uptake, while strengthening adverse drug reaction feedback and timely response, by leveraging on the ongoing USAID-supported TB LON 1 & 2 project structures.
  • This project has the primary objective of accelerating widespread and equitable access to and delivery of safe and effective COVID-19 vaccination to unvaccinated individuals at community and facility level in the seven selected USAID TB LON supported states (Anambra, Bauchi, Taraba, Cross River, Kano, Imo & Kaduna) in Nigeria, by supporting the NPHCDA’s SCALES Strategy.

Position in the Organization

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  • The Admin Officer is responsible for the smooth operation of overall administrative activities.
  • S/he is responsible for the logistics of staff including travel arrangements, organizes meetings internally and externally, ensures that the office supplies are in place. Ensures updated inventory management system for all project Ensure a proper functioning logistics support system including flight management.
  • Hierarchically, the Administrative Officer reports to the Central Project Coordinator.

Responsibilities

  • Provides administrative and logistical support in organizing workshops, events, trainings etc, including preparing the necessary documentation.
  • Arranges flight for all domestic air travels as per request(s)
  • Facilitates visa processing for visiting international consultants (writing invitation letters, obtaining travel approval at Immigration services etc).
  • Arranges hotels and arranges transport for all visitors.
  • Responsible for arranging hotels and accommodation for workshop/meeting/training based on selection of vendors made by committee/management.
  • Coordinates transport arrangement for the overall program activities as per the request in a timely manner and ensures the information is accurately in the logbook and up to date.
  • Provides historical reference by developing and utilizing filing and retrieval systems.
  • Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
  • Serves as security liaison and manages information for the security of staff office, and physical assets belonging to the organisation and ensuring KNCV fulfils security related regulations.
  • Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.
  • Any other duties as assigned.

Who Are We Looking For?
Education:

  • Minimum of Bachelor’s Degree in a relevant field

Knowledge / Experience:  

  • Minimum of 4 years progressive experience in administration.
  • Knowledge or Microsoft Office packages.

Behavioral Competencies and Skills:

  • Sound knowledge of society, customs, culture, politics and geography in Nigeria
  • Ability to work on own initiative, prioritize work, handle pressure and
  • Ability to monitor and maintain management information systems and procedures.
  • Proficiency in MS Office packages
  • Ability to communicate effectively in verbal and written English.
  • Excellent team player with strong interpersonal skill, organizational management skills and problem solving skills.

What Do We Offer?

  • A full-time (40 hours per week) short-term contract with the intention to extend the contract depending on funding and performance.
  • An informal work atmosphere in an international environment where initiative is appreciated.
  • A highly motivated team of experienced, self-driven colleagues.
  • KNCV Tuberculosis Foundation has its own Employment Conditions Scheme.

Application Closing Date
21st April, 2022.

Method of Application
Interested and qualified candidates should send their CV, including a Motivation Letter and 3 professional References which must be indicated on your CV to: [email protected] using the Job Title as the subject of the email.

Note

  • For more information, please contact us via +234 (0)9030349255.
  • Please note that we only consider applications that are received through the KNCV TB Foundation Nigeria recruitment email.

Job Title: Account Officer

Vacancy Number: KN058
Locations: Abuja
Reports to: The Laboratory Advisors

The USAID Funded COVID-19 Vaccination Acceleration Project (1 Year)

  • This project seeks to promote COVID-19 vaccine access, acceptability, and uptake, while strengthening adverse drug reaction feedback and timely response, by leveraging on the ongoing USAID-supported TB LON 1 & 2 project structures.
  • This project has the primary objective of accelerating widespread and equitable access to and delivery of safe and effective COVID-19 vaccination to unvaccinated individuals at community and facility level in the seven selected USAID TB LON supported states (Anambra, Bauchi, Taraba, Cross River, Kano, Imo & Kaduna) in Nigeria, by supporting the NPHCDA’s SCALES Strategy.5)

Position in the Organization

  • The Account Officer will develop and support the financial management system by operating an effective and efficient planning and control cycle, by designing and maintaining the administrative workflows and internal control procedures and by implementing and maintaining relevant IT applications.
  • S/he is also responsible for the timely, complete and accurate registration of transactions in the accounting system of KNCV Nigeria and related legal entities and for reporting to internal and external stakeholders.
  • S/he will keep accurate, complete and up-to-date office records for KNCV Nigeria, as well as to provide general support to at the cluster.
  • Hierarchically, the Account Officer reports to the Central Project Coordinator.

Responsibilities

  • Enters approved budgets into the accounting system
  • Provides financial data for donor/partner agreements
  • Checks, analyzes and files financial reports from subcontractors/sub awardees
  • Compiles financial progress reports in accordance with administrative guidelines, rules and regulations for submission to donors
  • Prepares, monitors and verifies outstanding balances and funding requests.
  • Checks and assigns codes to all financial documents
  • Enters financial documents into the accounting system
  • Prepare and process payments in the banking system
  • Assist with administrative task related to payroll.
  • Ensure that all project incurred expenses are timely paid, documented and filed
  • Assist in the annual audit process and related activities
  • Conducts internal audit visits to the Regional Offices and ensures follow-up on internal audit findings
  • Supports regional and state offices improve the quality of the financial administration
  • Assists procurement processes
  • Maintains the petty cash accounts
  • Prepares financial reports for internal and external stakeholders
  • Prepares budgets and budget modifications
  • Ensures compliance with all US Government (USG) and KNCV Nigeria financial management and accounting policies and regulations
  • Engages in financial and related tasks as required by management
  • Assists in developing and updating financial management systems and tool
  • Ensures adherence to all major financial rules and regulations which are described in the KNCV Finance Manual and other operations manual of USAID.
  • Perform other additional duties as assigned.

Who Are We Looking For?
Education:

  • Minimum of Bachelor’s Degree (Accounting, Finance and or Business Management).

Knowledge / Experience:

  • At least 5 years of experience in finance management, accounting and working in a project setting
  • Demonstrable experience with accounting and financial reporting in USG supported projects
  • Knowledge of relevant accounting software systems
  • Excellent Excel skills
  • Proficiency in the use of computer application (Microsoft office etc)

Behavioral Competencies and Skills:

  • Excellent written and verbal English language skills
  • Must be self-starter with the ability to work in a team, dynamic, solid and open
  • Must be flexible with absolute integrity, organizational awareness and understanding of cultural differences.

What Do We Offer?

  • A full-time (40 hours per week) short-term contract with the intention to extend the contract depending on funding and performance.
  • An informal work atmosphere in an international environment where initiative is appreciated.
  • A highly motivated team of experienced, self-driven colleagues;
  • KNCV Tuberculosis Foundation has its own Employment Conditions Scheme.

Application Closing Date
21st April, 2022.

Method of Application
Interested and qualified candidates should submit their CV, including a motivation letter and 3 professional references which must be indicated on your CV and can be submitted  via: [email protected] indicating the Job Position and Vacancy Number as the subject of the email and in their Cover Letter subject heading.

Note

  • For more information, please contact us via +234 (0)9030349255.
  • Please note that we only consider applications that are received through the KNCV TB Foundation Nigeria recruitment email.