Management Sciences for Health MSH Jobs Recruitment [3 new]

Latest Management Sciences for Health MSH Jobs and Vacancies

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

Job Title: Senior Accountant II | Management Sciences for Health (MSH) | Ref No: R1293
Location: Abuja
Job Type: Full time

Overview

  • The Senior Accountant is responsible for assisting the Director of Finance and Administration with safeguarding the assets (financial and physical) of MSH and ultimately Global Fund against fraud, loss, or misuse.
  • S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
  • The Senior Accountant is aware of and adheres to, MSH’s procurement integrity standards in all activities.

Responsibilities

  • Prepare payment vouchers.
  • Properly code all transactions.
  • Control and enter all expenses from the petty cash,
  • Payment of expenses, including per diem and transport to participants during activities on the field.
  • Prepare and control advances.
  • Assure balances of unused portions of advances are deposited into the MSH account.
  • Prepare deposit slips for cash to be deposited into the bank account.
  • Reconcile advances, including review of receipts, coding of expenses on the general voucher, and entering into QuickBooks.
  • Maintain accounting files.
  • Assisting with audit preparations.
  • Coordinating month-end closing activities for MSH and Donor.
  • Managing the accounting and accounts payable staff.
  • Ensuring the completeness of monthly General Ledger recording (inter-company transactions, bi-weekly payroll, gross sales, and related gross-to-net deductions)
  • Follow up on outstanding advances and assure timely reconciliation.
  • Control consumption of project (petrol, electricity, water, telephone)
  • Participate in the improvement of the accounting system and the system of internal control.
  • Create all financial reports as requested by the supervisor.
  • Preparing tax returns
  • Preparation of forms for payments of taxes and social security.
  • Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
  • Ensure that treasury practices in the country minimize MSH’s cash exposure.
  • Ensure that entries are entered into the financial system accurately and timely.
  • Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
  • Ensure accuracy of reviews and postings made by supervisees for all vendor invoices, participant payments, staff advances, and retirements on a daily basis
  • Other tasks as requested by supervisor

Qualifications

  • University Degree in Accounting or equivalent certification from a Business Technical School. A Master’s Degree in Accounting or Business Administration will be an added advantage.
  • Minimum of 7 years experience as an Accountant
  • Understanding of key aspects of accounting
  • Experience with the Global Fund and U.S. government projects
  • Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
  • Ability to use basic accounting software (i.e. QuickBooks)
  • Demonstrate good judgment and sound financial “common sense”
  • Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management, and Bank Reconciliation
  • Understanding of principles of adequate documentation and of audit, and performance are necessary to ensure audit compliance.
  • Written and verbal proficiency in English including business terminology
  • A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
  • Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
  • Commitment to accuracy and attention to detail
  • Collaboration Skills
  • Financial Management
  • Good ethical conduct
  • Monitoring/assessing performance to make improvements or take corrective action
  • Good communication and interpersonal skills and ability to relate to people at all levels internally and externally
  • Ability to plan, balance and cope with competing priorities
  • Ability to manage teams, initiate and organize work
  • Ability to establish priorities in a time-sensitive environment and meet deadlines

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply on

Job Title: Operations Assistant | Management Sciences for Health (MSH) | Reference No.: R1295 | Location: Abuja, Nigeria
Employment Type: Full Time

Overall Responsibilities

  • The Administrative Assistant supports the Senior Technical Advisor (STA) and Technical Advisor in the financial and administrative management of the MTaPS Nigeria program. 
  • H/she assists in supporting the implementation of program activities and office management by providing secretarial tasks, scheduling of meetings, transport and logistical assistance, paperwork preparation, procurement of goods and services support, financial duties support, copying, filing and scanning of documentation, follow up with MSH Nigeria support team members, and assists with maintaining efficient office operations.
  • This position must be aware of and adhere to the MSH Procurement Integrity policy and will assist in safeguarding the assets (financial and physical) of MSH and ultimately donor against fraud, loss, or misuse.  In this case s/he will be assisting the STA in discharging some duties as per instructions.

Workshops & Trainings:

  • Support the STA and team with booking travel and accommodations and support processing authorizations.
  • Support the team by reserving venues, catering needs
  • Support the team with preparing conference/workshop materials or with collecting paperwork from participants or filling out forms, training reports and attendance lists.

Travel, Transport and Logistics:

  • Support with booking tickets per the provided itinerary and arrange airport transfers.
  • Help prepare and disseminate travel information for visitor briefings.
  • Support arrangement of ground transport (taxis or car/driver) Work with team to draft an itinerary to share as requested.

Front Office & Facilities:

  • Responsible for front desk coverage such as receiving and making calls, visitors, deliveries and dispatches.
  • Coordinate and schedule boardroom bookings and any support need during the use such as set up of the relevant equipment.
  • Support in the delivery of materials purchased
  • Send, deliver, collect correspondence and documents including Delivery Notes/Delivery Protocol, Airtime justifications
  • Coordinate and prepare mailings, post or courier/shipping of documents to/from project sites

Accounting:

  • Assist with voucher preparation ensuring all the necessary paperwork is attached.

General Support:

  • Assist the team with any scheduling of external meetings.
  • Pre fill documentation under the supervision and guidance of the team such as Purchase Requisitions; Travel Advances, plans, activity profiles.
  • Support the team with copying, printing, routine scanning and filing of program, financial and training materials.
  • Support the STA and team with routinely updating the asset tracker with all required information as requested.
  • Any other duties as assigned by management.

Job Requirements
Required Minimum Education:

  • Bachelor’s Degree and/or equivalent relevant experience

Required Minimum Experience:

  • Minimum of one (1) year experience in similar role
  • Verbal and written language skills in English required
  • Works under supervision of the STA, with the ability to work independently and take initiative
  • Ability to learn complex program procedures.

Knowledge and Skills:

  • Good communication and inter-personal skills.
  • Experience in Microsoft Word and Excel
  • Good knowledge of the job requirements
  • English fluency preferred

Core Job Competencies:

  • Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software
  • Familiar with internet search engines and able to undertake background search on well-defined tasks
  • Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices
  • Excellent command of written and verbal English
  • Takes initiative and can start/complete tasks with basic direction
  • Excellent Computer knowledge. Proficient in Word, Excel, Outlook and Power Point 2007 and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed
  • Ability to Multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks
  • Consistently looks for ways to help support

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Office Assistant | Latest Management Sciences for Health MSH | Reference No.: R1268
Location: Ebonyi, Nigeria
Employment Type: Full Time

Main Purpose of Job

  • The Office Assistant will manage the organization and running of the daily administrative operations of the State Office.
  • S/he will coordinate the MSH logistics support services provided to all technical program areas, and provide logistical support to all MSH projects in state by working with USAID and the GON to retrieve shipments from customs.

Specific Responsibilities

  • Maintaining inventory (supplies, items, equipment) and the required inventory records.
  • Stocks, stores and warehouse management.
  • Assets coding and inventory reporting.
  • Safeguarding of assets/supplies.
  • Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
  • Assist in organizing  for the dispatch  of goods  and equipment  whenever  required and ensure  that  packing  list,  waybills  and  export  documentations   where  necessary  are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
  • Capacity building of team members.
  • File incoming help requests from end users via both telephone and e-mail in a courteous manner.
  • Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
  • With direction from the PMI-S IT associate, assist in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field Finance and Operations Manager).
  • Prepare the Projector and other presentation materials for quality presentations.
  • Test fixes to ensure problem has been adequately resolved.
  • Perform post-resolution follow-ups to help requests.
  • Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.
  • Ability to travel 40% of the time to various state offices.
  • Ensure that systems are in place in-country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
  • Monitor and ensure compliance.

Required Minimum Experience

  • 3 – 5 years related work experience with International organizations in Nigeria.
  • Warm personality with strong communication skills.
  • Knowledge of administrative and clerical procedures.
  • Knowledge of computers and relevant software application.
  • Knowledge of customer service principles and practices.
  • Ability to work a switchboard.
  • Logical and flexible approach to solving problems, especially when    working under pressure.

Knowledge and Skills:

  • Verbal and written language skills in English required
  • Telephone Skills
  • Verbal Communication
  • Microsoft Office Skills
  • Listening, Professionalism
  • Customer Focus, Organization
  • Informing Others
  • Handles Pressure

Competencies:

  • Verbal and written communication skills
  • Professional personal presentation    
  • Customer service orientation   
  • Information management
  • Organizing and planning
  • Attention to detail
  • Initiative
  • Reliability
  • Stress tolerance
  • Ability to travel if required.

Remuneration
Management Sciences for Health offers competitive salaries and a comprehensive employee benefits package.

Application Closing Date
25th August, 2021 (Midnight WAT)

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

  • The successful candidate selected for this position will be subjected to a pre-employment background investigation.
  • Decisions may be made on a rolling basis and may be made before the application deadline.
  • MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.