Norwegian Church Aid NCA Jobs in Nigeria [3 vacancies]

Latest job vacancies at Norwegian Church Aid NCA in Nigeria December 1, 2022.

Norwegian Church Aid (‘NCA’) is a member of the ACT Alliance and works with people and local actors, especially Faith-based actors in many countries where it works in their struggle to eradicate poverty and injustices. We provide humanitarian assistance in disasters and work for long-term development in local communities and societies. In order to address the root causes of poverty, we advocate for just decisions by public authorities, businesses and religious leaders.

NCA has a presence in Nigeria to respond to the Humanitarian crisis in Northeast Nigeria. NCA has its core competencies in Gender Based Violence and Water Sanitation and Hygiene. NCA has its strengths in works and invest in local partners ensures building their capacities are built from the onset of response, in order to enable them to have the capacity to respond in a long-term intervention including recovery and development.

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Job vacancies at Norwegian Church Aid NCA

December 1, 2022. Senior Finance Officer

Location: Maiduguri, Borno
Employment Type: Full-time
Category and Level: Category II B Level 3
Reporting to: Finance Manger
Geographical area of responsibility: Borno State, Nigeria
Duty station: MMC, Borno State, Nigera (With travels to the deep-field locations)
Time frame: 6 Months with possibility of extension

Specific Objectives of Mission (Objectives, Scope and Deliverables) Max 7 or Less

  • Objective 1: Supervision and monitoring -Cash flow monitoring,
  • Objective 2: Local capacity building-staff and partners
  • Objective 3: Verification of vouchers to enhance quality and sound financial reporting
  • Objective 4: Reconciliation of accounts
  • Objective 5: Donor and Partner Financial Reports
  • Objective 6: Improvement of internal routines

Roles and Responsibilities (Specific Tasks, Coordination etc.)
Objective 1:

  • Conduct and complete the review of transactions of Nigeria office as received from the finance officer with regards to:
    • Coding of activity PID and task
    • Completeness of transactions. Ensure all transactions are captured in the financial overview i.e cash, bank, recurring journals, correctional journals.
  • Monitoring of cash flow as each batch of payment is made in order to have adequacy of resources to meet daily requirements and alerting the line manager when balance is about 10m Naira, and a transfer needs to be effected.
  • Ensure timeliness of all reports as per reporting deadlines.

Objective 2:

  • Provide support as required to Maiduguri Office, Monguno, Pulka, Ngala and local partners on all matters pertaining to their financial operation maintaining of accurate records and submission of reports as appropriate.
  • Train staff in understanding the financial aspects of the program especially in coding, variance reports.

Objective 3:

  • Verify that attached to each payment voucher is the appropriate supporting documentation indicating that the goods or services for which payment is being made have been received or rendered in accordance with the terms of the contract or purchase order. These include but are not limited to: Append your signatures for confirmation of verification.
    • Invoice
    • GRN
    • Valid contract
    • Quotations or RFQs
  • Confirm that payment for the goods and services has not previously been made and ensure that the commitment / payment document has been properly certified, and that the documentation is otherwise appropriate.
  • Ensure that all transactions are recorded under correct codes and ascertain as to the extent that no information/ amounts exist that would bar the transaction from being disallowed by donors. These include:
  • Ensuring payments being made/ journals fall within the donor reporting timelines
  • Verification of all petty cash payments for approval, accuracy and makng sure they fall within the petty cash thresh holds.
  • Conducting and calling for petty cash count on adhoc basis, at least 3 times a month.

Objective 4:

  • Ensuring timely clearance of the balances on the clearing accounts, prepaid expenses, imprest funds, advances accounts and payroll control accounts.
  • Follow up on the clearing of these balances by:
    • Formally writing to the advance holders informing them of the balance and timelines of retirement of the funds.
    • Following up on unpaid dues to customers and statutory bodies.
  • Providing listings for the balance sheet accounts as supporting schedules and updating monthly and reconciling the amounts with head office.
  • Follow up on partner advances as disbursed to the eventual retirement of balances.

Objective 5:

  • Compile financial statements for the donors on monthly basis and the eventual quarterly financials for submission to donors with close guidance from your line manager.
  • Compile monthly budget & expenditure variance for the Nigeria office by PID , and assist in compiling schedules to all users of such records.
  • Compile other customized financial reports as and when needed.
  • Compile bank reconciliation statements by 3rd of every month.
  • Play a key role before and during financial audits.
  • Help in preparation of support budgets.

Objective 6:

  • Assist in the enforcement of policies and procedures that are laid out for the smooth flow of operations.
  • Point on areas of improvement in the internal control systems
  • Suggest improvement on the policies and procedures.
  • Offer the necessary checks and balances as you watch on NCA resources.

Other:

  • Preparation of payments
  • Preparation of financial overviews by 3rd of the following month.
  • Preparation of recurring journals. Flights, rents, payroll, stationery etc.

Essential Skills and Competencies

  • Four (4) years experience in Finance/ Accounting/Audit within the field of humanitarian relief programmes
  • Proven record of management of Finance teams.
  • University Degree in Finance / Accounting and ICAN Certification at an advanced level.
  • Management of budgets and ability to prepare timely, complete and accurate reports.
  • Experience of conducting training workshops in all areas of finance for staff.
  • Commitment and demonstrated skills to build national staff capacity in financial management, supervision and monitoring
  • Personnel management and leadership skills
  • Strong organizational and problem-solving skills
  • Ability to train others in relevant skills
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities
  • Fluent written and spoken English
  • Flexibility in the workplace
  • Successfully manage a team through active monitoring, coaching and continuous support;
  • Proactively seek solutions in a challenging context.
  • Maintain high standards and quality of work.
  • Work under pressure and with a tight deadline.

Personal Attributes:

  • Personnel management and leadership skills
  • Strong organizational and problem-solving skills
  • Ability to train others in relevant skills and be a team player
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities
  • Fluent written and spoken English
  • Flexibility in the workplace

NCA’S Commitments
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

  • Humanitarian Accountability Partnership (HAP)
  • Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
  • ACT Alliance Code of Conduct
  • SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
  • NCA Nigeria Security Plan
  • NCA Nigeria Staff Handbook

Prevention of Sexual Exploitation and Abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Norwegian Church Aid and amongst beneficiaries served by Norwegian Church Aid.

Compliance & Ethics:

  • Promotes and encourages a culture of compliance and ethics within Norwegian Church Aid.
  • As applicable to the position, maintains a clear understanding of Norwegian Church Aid’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Application Closing Date
31st May, 2022.

Method of Application
Interested and qualified candidates should send their Application Letter and CV in a single document (saved in your name) to: [email protected] using the Job Title as the subject of the mail.

Note

  • Only shortlisted candidates will be contacted.
  • Female candidates are encouraged to apply

Job Title: Senior Human Resources and Administrative Officer

Location: Maiduguri, Borno (With travels to the deep-field locations)
Employment Type: Full-time
Category and Level: Category II B Level 3
Reporting to: Operations Manager
Time frame: 6 Months with possibility of extension

Brief Description of the Post

  • The Senior Human Resources Officer is the team leader of the NCA’s Human Resource Sector.
  • Responsible for personnel support, compliance with the policies, payroll administration and general HR matters concerning NCA and staff.

Specific Objectives of Mission (Objectives, Scope and Deliverables)
Objective 1:

  • Personnel support-in interpreting of HR policies and relevant clauses, salaries and all human resource related matters. Ensure staff induction is carried out by all sectors.

Objective 2:

  • Recruitment of staff- advertising, hiring, interviews and preparationof staff contracts including notifying supervisors and on expiry dates.

Objective 3:

  • Compliance- Ensure that NCA complies to Nigerian labor lawsand legislation and staff comply with the procedures and policies NCA protocols.

Objective 4:

  • Payroll and statutory roles-preparation of payroll, registration to and remittance of statutory deductions within the required timelines

Objective 5:

  • Communication to staff -on matters from the management

Job Roles and Responsibilities
Objective 1:

  • Co-ordinate the induction of staff to the programme
  • Provide advice, support and information to Staff and Managers on all personnel issues, including:
    • Contracts:
    • Terms and conditions of employment
    • Policies and procedures
    • Performance management
    • Staff welfare.
    • Salaries:
  • Maintain accurate and up-to–date personnel records on all staff.
  • Staff leave days administration and providing monthly updates
  • Ensure comprehensive and constructive performance reviews and probationary period reviews are completed on a timely basis and facilitate discussion of performance.
  • Follow up all changes to staff contracts (including salary re-gradings, changes to job descriptions and job titles, contract extensions and terminations).
  • Conduct de-briefs with staff leaving the mission.
  • Liaise with relevant supervisors to ensure staff exit procedures are followed, this includes ensuring de-briefs and end of contracts (including end dates, outstanding leave, money and assets owed to programme returned) clearance is finalized.
  • Contribute to the development and improvement of innovative and flexible personnel policy and practice.

Objective 2:

  • Develop staff vacancies plans for every grant proposal developed and advise on staff coverage per functional areaIdentify appropriate channels for position adverts and support in attracting the best personnel
  • Co-ordinate the induction of National Staff
  • Liaise with Government agencies on vacancies and statutory regulations
  • Ensure that national staff are recruited in a timely manner following internal procedures and guidelines
  • Support managers in the writing of job descriptions, shortlisting and interviews
  • Participating on interview panel for key positions
  • Maintain updated personnel files for all national staff

Objective 3:

  • Assist supervisors in the management of all personnel systems, procedures and regulations.
  • Ensure that all HR policies and procedures comply with national policies, procedures, and requirements.
  • Ensure that good quality information is provided to staff on contracts, terms and conditions etc.
  • Oversea the issuing of contracts for all national staff
  • Be the focal point for all personnel queries regarding national staff.
  • Liaise with other agencies to ensure compatibility of terms and conditions for national staff
  • Act as focal point for national staff queries regarding terms and conditions.

Objective 4:

  • Timely payroll preparation every month.
  • Preparation of all attachments for the statutory deductions
  • Requisitioning for payment and eventual remittance of the statutory deductions to the relevant statutory bodies within the timelines
  • Support review of national staff salaries as may be required
  • HMO management ensuring that staff receive quality health care from the health provider.

Objective 5:

  • Official communication to staff on various matters public holidays, information from management, vacancies, leave days balance etc.

Requirements

  • Bachelor’s Degree / HND in relevant fields
  • Master’s Degree in Human Resources or Public Administration
  • HR certifications, CIPM, CIPD, NIM will be an added advantage
  • Knowledge and understanding of employing international and national staff and setting and national staff terms and conditions.
  • At least 4 years working experience of working with non-governmental organizations and or in a similar position
  • Experience of establishing and updating personnel systems for an organization
  • Experience of recruiting, interviewing and selecting staff.
  • Proven supervisory skills.
  • Excellent communication skills, able to communicate with sensitivity, discretion and respect for confidentiality.
  • Strong interpersonal skills, able to build relationships across different groups of people.
  • Proven adaptability and stamina in demanding situations.
  • An interest in and ability to grasp the complexity of different HR situations, policies and practice and communicate this well to staff.
  • Ability to work on your own initiative as well as in collaboration with others.
  • Fluency in English.
  • Experience of managing personnel budgets
  • Advanced proficiency in Microsoft Office
  • Familiarity with general legal employment concepts

NCA’s Commitments
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

  • Humanitarian Accountability Partnership (HAP)
  • Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
  • ACT Alliance Code of Conduct
  • SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
  • NCA Nigeria Security Plan
  • NCA Nigeria Staff Handbook.

Prevention of Sexual Exploitation and Abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Norwegian Church Aid and amongst beneficiaries served by Norwegian Church Aid.

Compliance & Ethics:

  • Promotes and encourages a culture of compliance and ethics within Norwegian Church Aid.
  • As applicable to the position, maintains a clear understanding of Norwegian Church Aid’ and donor compliance and ethics standards and adheres to those standards.
  • Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

Application Closing Date
27th May, 2022.

Method of Application
Interested and qualified candidates should send their application letter and CV in a single document (saved in your name) to: [email protected] using the Job Title as the subject of the email.

Note

  • Only shortlisted candidates will be contacted.
  • Female candidates are encouraged to apply.

Monitoring & Evaluation (M & E) / CRM Officer (WASH)

Location: Monguno, Borno
Employment Type: Contract
Contract duration: 2 Months

Job Description

  • Develop standardized monitoring and evaluation tools and ensure their mainstreaming within projects (GBV, WASH and another possible project).
  • Always work with project team for accurate and reliable data collection including its storage, validation, analysis, and timely reporting.
  • Support in the analysis of data process for assessments conducted.
  • Develop and collate regular updates, reports.
  • Lead in the overall documentation and improved learning process for the organization.
  • Develop and regularly review M&E plans as necessary to ensure consistency and standard data collection and in accordance with project goals and objectives.
  • Always provide updated information to program managers and country Director on progress, challenges on programmatic issues.
  • Participate in program assessment.
  • Any other duties as assigned by supervisor.
  • Answer the record the complaints/feedback applying the template/s prepared for the purpose.
  • Regularly update herself/himself with NCA projects to understand the areas of thematic and geographic areas of operation.
  • Understand well and brief staff and others on NCA Nigeria Community Complain Mechanisms.
  • Regularly update herself/himself with the policies and procedures of ACT Alliance particularly in relation to accountability.
  • Respond to those like information requests or answer questions if it is within her/his mandate specified in the NCA Nigeria Community Complain Mechanism document.
  • Summarize the information and report to the concerned body as stated in the Community Complain Mechanism document.
  • Whenever needed and got approval from her/his supervisor, share relevant information that can be used in the projects’ designs.
  • Whenever needed, clarify the questions reported to the Complain/Feedback Analysis Committee
  • Make preliminary analysis and share the summary to the respective sector concerned staff (following the Community Complain Mechanism)
  • Participate in lesson sharing meetings/bazars/workshops and
  • Systematically and securely document the reports
  • Report any technical problems to her/his supervisor on time and follow up its maintenance.
  • Design a strategy and regularly check whether all the target communities have access to the Complaint service.
  • Help team members to identify their needs in capacity building on M&E/CRM.
  • Ensure the field team and volunteers acts in line with NCA internal policies, more specifically CoC.
  • Participate on relevant evaluations and needs assessments.
  • Understand and use the M&E Framework to collect relevant information on project implementation.
  • Ensure regular data collection and transfer supporting documentation about implemented activities and results to the Senior [Program] Officer.
  • Submit progress reports on a weekly.
  • Contribute to timely and quality monthly reports.
  • Communicate actively with beneficiaries, support field level CRM.
  • Understand and follow NCA internal procedures (e.g., HR, procurement, finance and security);
  • Respect the Security Protocols.
  • Where applicable: regularly update the Security Department on the security situation in the respective deep-field location and contribute actively to NCA’s “duty of care”.
  • Monitor gaps and humanitarian needs of targeted population and update the Supervisor regularly.
  • If requested, contribute to preparation and designing of project proposal for different donors in line with the management’s strategy.
  • Ensure NCA’s representation and visibility in relevant deep-field location coordination structures.
  • Ensure NCA’s role as an active humanitarian actor.
  • Undertake any other task related to the WASH as necessary
  • Cross Cutting Issues (Gender, Protection, Environment & Other).

Security:

  • Ensures application and compliance of security protocols and policies.
  • Facilitates emergency and non-emergency security expenditures.
  • Actively promotes PSEA (Prevention of Sexual Exploitation and Abuse) standards within NCA and amongst beneficiaries served by NCA.

Qualifications

  • Bachelor’s Degree in Mathematics, Statistics, Economics, Computer Science, and any other related social sciences discipline.

Experience:

  • At least 3 years in a similar post with NGO
  • Language skills: fluent verbal/written English and local language.

Experience & Technical Skills:

  • Essential computer literacy (word, excel)
  • Good interpersonal skills to establish effective working relationships with all staff and key stakeholders externally.   
  • Teamwork and cooperation
  • Behavioural flexibility
  • Adherance to NCA Principles
  • Excellent stress managementAbility to manage conflict and reach and build consensus.
  • Willingness to live and work in difficult and rapidly changing conditions.
  • Constructive and pro-active communication with a wide variety of actors and stakeholders.

NCA’s Commitment
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

  • Humanitarian Accountability Partnership (HAP)
  • Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
  • ACT Alliance Code of Conduct
  • SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
  • NCA Nigeria Security Plan
  • NCA Nigeria Staff Handbook

Prevention of Sexual Exploitation and Abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Norwegian Church Aid and amongst beneficiaries served by Norwegian Church Aid

Compliance & Ethics:  

  • Promotes and encourages a culture of compliance and ethics throughout Norwegian Church Aid. As applicable to the position, maintains a clear understanding of Norwegian Church Aid’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values
  • Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

Application Closing Date
31st December, 2021.

Method of Application
Interested and qualified candidates should send their Application Letter and CV in a single Microsoft Word document to “The Human Resources, Norwegian Church Aid” via: [email protected] using the Job Title and Location as the subject of the email.

Note

  • Applications not following the given format will not be considered.
  • Note that background checks will be conducted thorough the HR offices of your current and previous employers
  • Your three PROFESSIONAL referees MUST be your current or previous line managers and MUST be official emails.   
  • Qualified Borno State indigenes are encouraged to apply. 
  • Position opens to both female and male candidates.
  • Nigeria Nationals only.
  • Only Short-listed candidates will be contacted. 
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