Personal Assistant at Pivotage Consulting

PDC/3003/PA  | Type: Full Time | Job Title: Personal Assistant  | Location: Lekki, Lagos State  | Pivotage Consulting

Pivotage Consulting – Our client, a reputable property development & construction company that aims to transform the Nigeria property market through the creation and integration of lasting values & exceptional  quality throughout the processes involved in the development, while focusing on client’s needs and satisfaction  is looking to engage a smart and detailed Personal Assistant 

JOB SUMMARY 

The Personal Assistant to the Chief Executive Officer (CEO) will be responsible for providing high-level,  confidential administrative support to the office of the CEO. She will be responsible for all clerical,  administrative and project-based duties which include but not limited to scheduling travel, organizing  meetings, handling information requests, preparing reports and correspondence, and liaising with board members.  

The Personal Assistant will also manage the CEO’s schedule and workload, while ensuring he is adequately  prepared for meetings. She may be required to prepare the meeting agenda and provide needed background  information to the CEO, assist in the planning and coordination of projects, and independently manage some  project elements. 

JOB RESPONSIBILITIES 

• Responsible for completing all tasks assigned by the CEO in an efficient and timely manner. • Responsible for performing administrative tasks such as preparing invoices, estimates, scheduling  meetings, etc. 

• Responsible for arranging travel and logistics for the CEO which may include booking flights, car rental  and hotel accommodations. 

• Responsible for arranging meetings, providing needed background information and completing  expense report for reimbursement after the trip. 

• Responsible for communicating with stakeholders regarding project needs and goals. • Ensure contribution to the planning and development of projects. 

• Responsible for supporting the coordination and management of projects.

 Conducting research on information required by the CEO. 

• Responsible for keeping track of and reporting on project progress. 

• Responsible for liaising with board members and performing duties such as scheduling board meetings,  handling logistics of board meetings, sending materials for review prior to the meetings, taking and  distributing notes, and fielding general queries from board members. 

• Responsible for providing general administrative and clerical task such as answering phone, faxing, mailing, filing and photocopying. 

• Responsible for arranging logistics for visitors, coordinating conference calls, transcribing notes and  typing correspondence. 

JOB REQUIREMENTS 

• Minimum of a bachelor’s degree and must be versatile in selected field of specialization. • Minimum of 2 years’ experience as a personal assistant to the MD/CEO. 

• Strong computer skills with demonstrated experience in Microsoft office suite including Word and  Excel. 

• Excellent written and verbal communication skills. 

• Exceptional time management skill, people skills, strong customers service focus and exemplary work  ethics. 

• Great attention to details and a result driven approach. 

• Outstanding organizational skills and ability to prioritize tasks. 

• Ability to thrive in a high-volume, deadline-driven work environment. 

• Ability to proactively address potential issues. 

• Must be diplomatic, discrete and highly attentive to details. 

METHOD OF APPLICATION 

Using the role ‘Personal Assistant’ as the subject of your application, qualified candidates should send CV  only to [email protected] (Please ensure CVs are in MS Word format only). 

APPLICATION DEADLINE  

8th April, 2022