Plan International Job Recruitment in Nigeria [5 new vacancies]

Latest Plan International Jobs Vacancies in Nigeria  May, 2022 – Lagos, Abuja, Kano, Kaduna, etc

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission

Plan International Jobs

Plan International Job Recruitment in Nigeria

May, 2022. Country Admin & Logistics Manager

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Location: Abuja

Role Purpose

  • The role of the Country Administration and Logistics Manager is to provide support to the field offices and the Country Office in the following areas: General administration, procurements, logistics, office management and contracts/legal issues.
  • Under the guidance of the Director of Operations, the Country Administration and Logistics Manager will ensure timely and highest quality procurements, the smooth & efficient operations of Plan International Nigeria’s facilities, inventory, fleet and travel management by developing, implementing and evaluating maintenance and improvement programs as they relate to the continuous operations of the organization.
  • S/he will plan, manage all operational, support, monitoring and reporting tasks of the country in the above listed areas. S/He will be responsible for the effective utilization of resources including staff with diverse range of capabilities.

Dimensions of the Role

  • Manage the Administration and Logistics unit, including oversight of the budget.
  • Supervise and manage three direct staffs, project office staff on matrix management and coordinate with Admin and logistics units in the field offices.
  • Provide guidance and timely support to all field Offices and the Country Office in Administration and logistics related issues;
  • Design appropriate training programs for administrative and logistics staff at the Country Office and in the field Offices.
  • Review and revise, if necessary, all legal document and procedures in use by the Country Office and field Offices.
  • Perform other administrative and logistics duties in a manner that supports the Country Office Team and improves Plan International Nigeria’s efficiency and effectiveness;

Accountabilities
Provide guidance and support to all Project Offices and the Country office in administration and logistics related issues:

  • Provide overall management and co-ordination of the work of the administration and logistics teams in the Country office and all project offices across the development and Humanitarian programmes
  • Support the Country Management Team on Logistics, Admin and Government relations issues – with responsibility for ensuring effective communication, guidance and transfer of knowledge
  • Ensure that proper administration and logistics systems and procedures are followed in the procurement of goods and services across all Plan offices
  • Keep all project offices informed of new developments in administration and logistics related issues such as compliance to new or revised policies or procedures from the global office and its adaptation to local admin and logistics procedures.
  • Ensure timely and highest quality procurement services, maintenance and security of all Plan International Nigeria’s assets, equipment, materials and supplies.
  • Collaborate with all department heads and staff to ensure that purchase of goods and materials are properly planned, timely delivered in the required quality at an effective cost.
  • Ensure there is a sound administrative system for procurement, storage, inventory, asset control and maintenance, distribution and receipt of all Plan materials/goods – in accordance with Plan’s Procedures and Donors requirements for Grants.
  • Demonstrative effective leadership and coordination of all procurement needs in the country programme (both development and Humanitarian Programme) using the consolidated procurement tracker.
  • Coordination and management of Plan International Nigeria’s approved vendor list, hold regular feedback sessions with approved vendors.
  • Responsible for approval and release of purchase requisition and purchase order on SAP.

Design appropriate training programs for Adminis­trative staff at the CO and in the Project Offices:

  • Support the projects offices and Country unit administrative staff in identifying areas for improvement in their performance.
  • Coordinate with the Country Human Resource Manager, project leads to identify appropriate capacity building courses for the unit in line with budgetary allocation and staff personnel development plan
  • Induct and train Country Office and project office admin and logistics staff on basic Plan procedures, best practices, etc. as required.

Review, and revise if necessary, all legal documents and procedures in use by the Country Office and Project Offices:

  • Review all contracts and agreements and make recommendations to the Country Director, through the Director of Operations for approval.
  • Annually review all Plan International Nigeria contracts and contractors to ensure that they are in line with Plan’s policies and procedures, protect Plan’s interests and follow country’s legislation.
  • Design appropriate standard contracts for common practices in the country, including consultancy contracts, constructions, project agreements and other related legal documents.
  • Regularly review Plan International Nigeria country agreement and ensure it meets all its obligations as stipulated in the agreement.
  • Liaise with Plan’s Lawyer as mandated and provide the Country Office with appropriate and timely advice on legal matters.

Perform other administrative duties in a manner that supports the Country Office Team and improves Plan International Nigeria’s efficiency and effectiveness:

  • Organize and actively participate in Country Office meetings and inform other team members of activities, initiatives, etc. in the area of Administration and logistics.
  • Assist Country Office and Project Offices staff in examining how operations are organized, identifying possible areas where operational efficiency can be improved, and recommending, assisting in implementing alternative course of action.
  • Facilitate the interface of admin and logistics staff with other staff to foster functional and efficient operations.

Supervise administration staff:

  • Organize and supervise admin services in all offices to ensure appropriate filing and archiving, maintaining the office’s calendar of activities and keeping track of major events.
  • Coach and mentor admin and logistics staff, giving constructive feedbacks and seeking effective ways to support staff performance in a timely manner
  • Assist the Project Office Managers in evaluating the performance of field based administrative staff;
  • Prepare commendation and/or disciplinary action to Admin and logistics staff in accordance with Personal Manual with support from HR
  • Perform other duties as directed by the Director of Operations and Country Director.

Technical Expertise, Skills and Knowledge
Qualification and Experience:

  • A Master’s Degree in Business / Public Administration, Logistics / Supply chain management or any related field.
  • A minimum of 5 years experience providing a whole range of administration and logistics services in an organisation, ideally with at least 3 years in an International NGO.
  • Excellent and demonstrable experience in procurement and logistics management.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Knowledge and understanding of Nigeria’s policy environment;
  • Familiarity with donor-funded procurement rules and regulations
  • Other relevant professional/management certifications in administration and logistics.

Skills:

  • Strong Administration and logistics management skills
  • Good report writing skills and ability to develop effective work plans, manage time and priorities in order to meet departmental objectives.
  • Proficiency in the use of relevant applications including Microsoft Office applications (Word, Excel, PowerPoint and Outlook), SAP and other relevant applications.
  • Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
  • Communicates clearly and effectively in a style that inspires confidence and builds credibility with staff
  • Ability to work effectively in a multicultural environment
  • Analytical ability to draw pertinent conclusions
  • Demonstrated expertise in negotiations, conflict resolutions and persuade staff at all levels of the organisation.
  • Ability to achieve and maintain operational efficiency, identify and mitigate risks related to administration and logistics
  • Ability to function in high pressure situations while maintaining emotional control.

Behaviours:

  • Demonstrates a high level of discretion and confidentiality and sound judgement in handling sensitive situations
  • Demonstrates a high degree of professionalism/integrity
  • Flexible with a ‘can-do’ and problem-solving approach
  • Patience and due diligence
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning.

Application Closing Date
5th May, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Grants Coordinator – Humanitarian

Locations: Maiduguri, Borno

Role Purpose

  • The purpose of this role is to provide technical assistance and support on assigned project/portfolios throughout the grant management cycle from acquisition, startups, implementation to closeout.
  • Support the grants and compliance unit of Plan International Nigeria with the administration and management of activities associated with successful performance of designated grants and funding agreements.

Grant Administration and Management of Assigned Portfolios:

  • Support the country’s Business Development activities.
  • Support the Grants and Compliance Manager in coordinating and monitoring the implementation of donor funded projects and programs.
  • Work with project teams to develop donor reports (interim and final) and other award deliverables, and reviewing them to ensure they are of high quality, coherent, accurate and are submitted on time in accordance with donor and Plan International internal requirements.
  • Support the development of annual compliance monitoring plan and evaluation tool to evaluate project implementations at various office locations and implementation sites to determine compliance and provide recommendations.
  • Support with the development and implementation of compliance framework for the unit including compliance checklist for various standard operations, transactions and business processes in line with donor requirements.
  • Periodic review and update of the compliance monitoring checklist and other tools to stay in line with current best practices and PIN procedures and policies.
  • Provide technical guidance and proper interpretation of donor rules and regulations to project teams to ensure compliance.
  • Monitor and support the use of grants management tools such as monthly financial reports, procurement plans, and activity plans amongst project teams to ensure accurate tracking of implementation and timely alerts to potential challenges.
  • Manage and support project agreement and amendment reviews and negotiations
  • Work with the country programs to support realignments and award modification processes; supporting award close out, as needed.
  • Support in training project teams, partner and country program teams on donor compliance, report writing, project and budget monitoring, record keeping, and grants management.
  • Support the Resource Mobilization team in resource mobilization activities; making inputs to non-technical documents, reviewing budget and consolidating inputs.
  • Support the Partnership team with partnership management activities; partner identification and engagement, partner assessment, partner monitoring and training.
  • Support the audit team in the coordination of external audit exercises, coordinating the communications and ensuring all relevant teams/unit are aware, prepared and available for audits.
  • Support the preparation and dissemination of the country master budget in a timely manner.
  • Draft Funding Approval Document (FAD) and for reviews and approval.
  • Ensure timely setup of grant portfolios on SAP system and corresponding modifications are effected.
  • Document and share key compliance issue with Plan International staff and partner setting ground for compliance management.
  • Perform any other duties that may be assigned by the Grants and Compliance Manager.

Internal and External Reporting:

  • Liaise with NOs and donors on grant management related communication, including donor opportunities, responding to donor queries and request for visits.
  • Ensure Donor reports (financial and narrative) are consistent, accurate of high quality and submitted timely per donor requirement and formats.
  • Liaise with donors and National offices on grants management issues for active projects, completed projects and pipeline project.

Donor Compliance and Audit:

  • Works with finance team and program staff to ensure that key processes and systems are in place to manage grant risk, donor financial compliance, and reporting management processes.
  • Ensures that grants are implemented in compliance with plan International guidelines and relevant donor regulations.
  • Ensure compliance to relevant internal policies such as reporting framework, donor rules and regulations, update the donor mapping tool with latest donor rules and regulations
  • Work closely with Grant and Compliance Manager to identify and close key risks linked to donor funded projects
  • Conduct routine compliance reviews of grant programs
  • Liaise with other unit members during project audit to ensure that relevant information is transmitted to the auditors in a timely manner.
  • Ensure properly coordinated audit exercise that would result non-disallowances.
  • Perform any other tasks as required by the supervisor.

Others:

  • Perform any other project related duties as specified by Grants and Compliance Manager.

Qualifications and Experience

  • A Degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least five years of experience working in project and/or grants management and proposal/business development/design.
  • Experience in developing and interpreting donor budgets.
  • Knowledge of development issues, trends, challenges and opportunities and implications to community.
  • Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
  • Experience in using SAP software for grants management

Technical Expertise, Skills & Knowledge:

  • Excellent proven skills in developing, writing grant proposals
  • Good research, negotiation and problem-solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills
  • Strong strategic thinking and interpersonal skills
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).

Application Closing Date
5th May, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Interim Investment Associate

Location: Flexible
Functional Area: Strategy & Social Finance
Reports to: Social Finance Lead
Grade: GH3
Contract: 12 months fixed term contract

Overview

  • As a leader in the global movement for girls’ rights, our ambition is to take collective action so that 100 million girls learn, lead, decide and thrive.
  • These ambitions require that we work in new ways and unleash our full creative potential. To this end, Plan International has established an Impact Lab to develop and grow the organisation’s approach to social finance and gender lens investing.

The Impact Lab’s work is comprised of three core workstreams:

  • Gender Lens Ventures: Sourcing of and technical assistance provision for internally developed social enterprise models and/or existing businesses in line with gender lens principles, and provision of gender lens impact measurement.
  • Social Finance Advisory: Advisory support for all Plan International entities to implement social finance strategies.
  • Investment Fund: Return-based internal investment mechanism to seed strategic innovative financing initiatives across all Plan International entities.

Role Purpose

  • The Interim Investment Associate is responsible for the successful delivery of the Investment Fund (a returns-based internal investment mechanism).
  • The Interim Investment Associate will support with the successful delivery of the Investment Fund’s core processes for a period of 12 months. The Interim Investment Associate will also provide analytical support to other projects managed by the Impact Lab team.

Key Accountabilities or Main Responsibilities
Investment Fund:

Performance management of active investees:

  • Work with investees to develop quarterly performance reviews to be presented at quarterly Investment Review Group (IRG) meetings.
  • Monitor performance of active projects through quarterly reviews.
  • Analyse performance of active projects ahead of quarterly IRG meetings.
  • Manage internal relationships with active investees.
  • Work with Finance to ensure the timely disbursement of funds to approved investees

Management of new applications to the Investment Fund:

  • Receive and review new project applications.
  • Work with potential applicants to guide them through the application process.
  • Work to bring quality applications to the IRG for review.
  • Analyse new applications ahead of quarterly Investment Review Group meetings.
  • Work with the Legal and Finance teams to develop the Memorandum of Understanding following the approval of projects at the IRG

Management of the Investment Review Group (IRG):

  • Develop materials to be used in the IRG quarterly meetings, including pre-reads and presentation materials.
  • Manage communications with the IRG before and after quarterly meetings, including setting agendas and providing meeting minutes.
  • Development of marketing materials to promote the Investment Fund across the organisation.
  • Create case studies on current and past projects and showcase these on Workplace and Planet.
  • Identify additional marketing opportunities to attract projects across the Investment Fund’s investment areas.
  • Develop quarterly knowledge sharing webinars with investees to share project highlights and learnings with wider Plan organisation

Wider Impact Lab:

Project support:

  • Work with the wider team to provide analytical support, such as market analysis and business plan development support, for global projects which the Impact Lab is working on.
  • Project support may include global strategic projects, social finance projects and additional support on the Impact Lab’s gender lens investing pilot in Kenya.

Communications:

  • Keep up to date with external events, webinars and conferences and advertise these with relevant stakeholders across the organisation.
  • Oversee knowledge management for all internal social finance activities, and manage the Impact Lab’s internal communications channels.
  • Act as the knowledge management hub for all internal social finance activities, keeping abreast with social finance activity across Plan International.
  • Develop and maintain knowledge management tools and platforms for social finance projects

Skills:

  • Exceptional analytical and problem-solving skills.
  • Strong understanding of due diligence processes and experience conducting due diligence of projects or companies.
  • Experience working with debt.
  • Excellent written and verbal communication skills and experience working with senior stakeholders.
  • Attention to detail.
  • Excellent organisational abilities, able to prioritise tasks and deliver to tight deadlines.
  • Experience in finance is a plus

Behaviours:

  • Pro-active team player with a flexible and dynamic approach.
  • Self-starter and ability to work independently in a fast-paced, often ambiguous environment.
  • Ability to build collaborative working relationships with internal and external partners.
  • Logical and structured in approach.
  • Holds a high-quality standard and helps others meet standards.
  • Passion for equality, including gender equality, inclusion and girls’ and women’s economic empowerment.
  • Ability to create climates of trust inside and outside the organisation by being open, honest and transparent, holding his/herself and others to account for decisions and impact on others

Level of Contact with Children:

  • Low contact: No contact or very low frequency of interaction

Salary

  • We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here.  
  • As an indication, if this role was based in the UK the salary would be circa £35,000 

Application Closing Date
3rd May, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Supply Chain Systems Specialist

Location: Globally flexible, Flexible
Functional Area: Global Supply Chain and Procurement
Reports to: Head of Supply Chain Systems and Standards
Grade: 4

Role Purpose

  • As part of the Global Supply Chain & Procurement team in Plan, support and guide the use of MS Dynamics 365 and Power BI for Supply Chain.
  • This role will provide functional systems support in line with the standard Plan International Inc policies, processes and procedures as well as help build the capacity of Supply Chain users in MS Dynamics 365 and Power BI to ultimately increase the efficiency, effectiveness, and performance of the supply chain function as a critical enabler to our projects, to achieve greater impact in the countries where we are work.

Dimensions of the Role
Area of Responsibility:

  • As a key member of our Global Supply Chain & Procurement team, this role would support the testing, piloting and deployment of MS Dynamics 365 and Power BI solutions to all of Plan International INC offices globally.
  • You would be the first line of functional support for Supply Chain related queries and issues in MS Dynamics 365 and Power BI working closely with the Head of Supply Chain Systems and Standards.
  • The role will have to be able to provide workable solutions for end-users.
  • The role will support the integration of business processes for procurement, inventory and assets with specific focus on MS Dynamics 365.
  • You will support the Lead in the development of training and supporting materials for end-users.
  • You will need excellent communication, interpersonal and training skills, an eye for detail and a methodical approach to your workload.
  • You will need to be able to learn Plan’s current system configuration (MS Dynamics 365 specific and any integrations with other systems) and processes fast with the ability to train and teach others at various levels within the organisation.

Line Management of Staff:

  • Possibly one direct report.
  • You will provide technical support to a workforce of >3000 end-users worldwide.

Stakeholder Engagement:

  • Internally, this role will engage across functional and geographical boundaries throughout the organisation, engaging a range of stakeholders and users primarily those who use the MS Dynamics 365 and Power BI for Supply Chain operations.

Accountabilities:

  • Assist in the testing, piloting and deployment (pre, during and post deployment activities) of MS Dynamics 365 and Power BI solutions for the Supply Chain function.
  • Support the training team with system scenarios and queries.
  • Assist with the day-to-day activities, in close collaboration with the Head of Supply Chain Systems and Standards and the end users, acting as liaison between various streams and support services.
  • Responsible for the provision of effective and sustainable functional specialist support; including root cause analysis, evaluation and documentation of resolution steps following the organisation helpdesk processes.
  • Expected to provide support with incidents and service requests, ensuring excellent support and advice is provided to the end users.
  • Working in close collaboration with the Head of Supply Chain Systems and Standards to evaluate and recommend solutions that can be applied globally and align D365 functionality with Plan’s Supply Chain business processes.
  • Support the Head of Supply Chain Systems and Standards with the implementation of ideas to increase team performance, mitigate risks and improve system processes, assisting in influencing business areas to get the best out of the D365 implementation, driving standardization within the Supply Chain work stream.
  • Woking with the Head of Supply Chain Systems and Standards and the wider business streams for requirement gathering and ensuring functional specifications and designs are understood and technically executed correctly, including any testing requirements if need be.
  • Providing system and functional support during deployment of any new processes and configurations.
  • Responsible for ensuring documentations are kept up to date, including training documentation, to be aligned with the organisation policies and procedures manuals
  • Support for MS Dynamics 365 functional queries and issue handling.
  • Working closely with Head of Supply Chain Systems and Standards to be able to provide workable solutions for users.
  • Understanding of MS Dynamics 365 security (Roles and Authorizations)
  • Maintain and update mapping for approval hierarchy matrices for managers worldwide to their area of responsibility.
  • Monitor the adherence to key business processes and, collaboratively work with the Head of Supply Chain Systems and Standards to introduce appropriate activities with business users to drive adoption.
  • Develop change related communications and announcements to relevant business users at all levels.
  • Collaborate with MS Dynamics 365 support team and business users to implement new processes, enhancement and upgrades.
  • Conduct User Acceptance Testing (UATs)
  • Develop a relationship with MS Dynamics 365 Global Helpdesk, IT and MS Dynamics 365 focal points and other MS Dynamics 365 Super Users throughout the organisation.
  • Generate reports and analyse data for MS Dynamics 365 and BI data cleansing processes.
  • Support with MS Dynamics 365 data cleansing processes by developing communication and engagement plans, providing Offices with guidance and support documents to managing the clearing.
  • Prepare clean data on approved templates for migration for the new ERP system
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
  • Other duties as required.

Key Relationships:

  • Engagement with staff at different levels and functions in Global Hub, Regional Hubs and Country Offices to support and guide on MS Dynamics 365.

Technical Expertise, Skills and Knowledge

  • MS Dynamics 365 Certification
  • Strong experience in ERP systems, preferably MS Dynamics AX or MS Dynamics 365 for Supply Chain,
  • Knowledge of other modules such as project management and accounting as well as fixed assets and financials would also be useful
  • Demonstrated ability to successfully participate in multiple initiatives simultaneously
  • Solid understanding of data integrity and audit / compliance procedures
  • Experienced in issue handling, management and resolution.
  • Detailed knowledge of procurement/S2P processes, Inventory and Asset Management
  • Strong understanding of MS Dynamics 365 master data structure
  • Prior experience of working in an operational Supply Chain environment would be an advantage.
  • Prior experience of working in an international (including developing countries) would be an advantage.
  • Ability to absorb new processes and systems quickly.
  • Excellent interpersonal skills, active listening and comfortable communicating effectively to achieve results.
  • Strong planning and organisational skills, results oriented and comfortable working collaboratively with others.
  • High attention to detail and proficient at using MS Office and other applications.
  • Excellent analytical, evaluative, and problem-solving skills.
  • Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
  • Open and accountable, working with integrity and professionalism to achieve individual and team results.
  • One additional Plan language to a working level would be an advantage (e.g. French/Spanish).
  • Knowledge of relevant project management methodologies relevant to the MS Dynamics 365 domain would be an advantage.
  • Experience in training delivery by different methods would be an advantage.
  • Knowledge of other MS Dynamics 365 modules would be an advantage (e.g. Finance)

Plan International’s Values In Practice

  • We are open and accountable
  • We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
  • We strive for lasting impact
  • We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
  • We work well together
  • We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
  • We are inclusive and empowering
  • We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Physical Environment:

  • Typical office environment with possibly some international travel. Dynamic working practices are available.

Level Of Contact With Children:

  • Low contact: No contact or very low frequency of interaction

Application Closing Date
9th May, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Driver

Location: Minna, Niger

Role Purpose

  • The purpose of this role is to provide transportation services to Plan staff in a safe, courteous and timely manner on the World Bank ANRIN project in Niger state and as assigned.

Dimensions of the Role

  • Communicates within Plan International Nigeria.
  • The post holder will contribute towards the operational aspects of the office and programmes, interfacing with both operational and programme team members.

Accountabilities
Vehicle maintenance and management:

  • Cleans vehicle and perform routine checks to ensure it has proper working tools on a daily basis.
  • Refuels vehicle using an approved fuel voucher and records this on the vehicle log sheet timeously.
  • Parks vehicle safely at designated place at the end of each working day not later than 6 pm.
  • Ensures that after hours travels have prior formal approval by the admin department.
  • Ensure vehicle movement log book is filled timely and regularly.
  • To report immediately to the Admin officer, all accidents or issues involving Plan International vehicles.
  • Compliance to the motor vehicle and travel policy provisions of Plan international Nigeria.

Staff and material transportation:

  • Transports staff and designated people to all areas as instructed and with approved vehicle request forms.
  • Ferries goods to required points as may be directed from time to time.
  • Ensure vehicles have necessary materials such as umbrellas, first aid box, map, fire extinguishers etc.
  • Ensure that all Plan assets are not left unattended in the vehicle whilst parked.
  • Files in accurately vehicle log books and submits to the Admin Officer.
  • Prepares monthly vehicles’ maintenance reports for allocated vehicles.

Other services provision:

  • Dispatch and deliver all documents between Plan and other service providers.
  • Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
  • Dispatch of goods and materials to various projects offices to facilitate program delivery without any reports of loss or destruction of items
  • Comply with Plan’s Child Safeguarding Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
  • Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

  • Good communication, interpersonal and computer skills
  • Class B drivers licence.
  • Advanced or Ordinary level certificate
  • A minimum of 3 years of experience in vehicle maintenance and driving.
  • Work experience in an NGO setup will be an added advantage
  • Any relevant certification in driving/clerical services will be an added advantage.

Knowledge:

  • Demonstrate wide knowledge of the road network in Niger and the other North Central and West states.
  • Confirmed and demonstrated successful experience in a similar role
  • Good knowledge of grammar, composition, spelling and punctuation.
  • Excellent interpersonal relationship with both internal and external clients
  • Proficiency with PC’s and computer programs including Word, Excel, and Adobe Acrobat.
  • Ability to speak good English and any other language is an added advantage.

Skills:

  • Good planning and organizational abilities
  • Good supervisory and listening abilities
  • Communicates clearly and effectively
  • Ability to multi- task.
  • Good analytical abilities.
  • Good time management skills.

Behaviours:

  • Maintain image of the organization by example and outmost professionalism.
  • Show courtesy and being respectful toward individual, colleagues, superiors and visitors.
  • Be dynamic, patient and a good time keeper
  • Ability to listen and pay attention to details.
  • Good team player.

Application Closing Date
5th May, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Finance Officer

Locations: Maiduguri – Borno, Yola – Adamawa and Yobe

Role Purpose

  • The purpose of this role is to ensure financial accountability, provide timely and accurate financial information on the Project.
  • Position holder acts as finance focal person for finance-related activities (payments, budgeting, cash flow management, reporting, auditing etc.).

Dimensions of the Role

  • Communicates within Plan International Nigeria and with partners and related government institutions.
  • The post holder will contribute towards the financial management of the Projects, interfacing with both operational and programme team members.
  • The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing partners.
    • Monitors and controls project’s annual budget and its spending.
    • Prepares financial reports on the Project.
    • Area of responsibility – The Project.

Accountabilities
Support Budget preparation and Budgetary Control for the effective implementation of financial plans. To do this, the role will:

  • Prepare the entire project’s annual budget as part of the preparation of the Country’s annual budget.
  • Monitor the project’s budgets to ensure spending as per plan to avoid over/under spending.
  • Support in the preparation of the quarterly Projects KP06 budget.

Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will:

  • Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
  • Prepare monthly budget vs Actual spending project report.
  • Prepare the Project’s dedicated bank account Target Bank Balance (TBB) report.
  • Prepare the monthly Partners unliquidated advance report.
  • Assist the CFM in the preparation of the quarterly and year-end financial schedules.
  • Make a monthly support visit to the project partners and submit report.
  • Carry out identified capacity building trainings for partners.
  • Follow up with prepaid expenses, accruals etc., on the projects and submit to the CO.

Support the Field Office Treasury Management and Cash Forecasting to ensure the availability of funds for country operations. To do this, the role will:

  • Support the Project Managers to ensure that monthly Cash forecasts are timely submitted.

Manage the operations of the SAP system in the field office to meet Plan’s spending and financial reporting requirements. To do this, the role will:

  • Ensure regular follow up with relevant departments responsible for FAD set-up in SAP for new Projects.
  • Undertake accuracy checks to ensure all transactions entered in SAP are correct.
  • Regularly review NRGRANT status to ensure grant related expenditures are charged on the applicable grant.
  • Ensure correct use of WBS (work breakdown structure) for all requisitions and journals.
  • Advice the CO on all Project related intercompany recharges.
  • Ensure to carry out all required month-end procedures before SAP is closed.
  • Support maintain good filing for all Project related SAP payment vouchers and reports.

Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:

  • Ensure payments made are as per Plan’s approved policies, procedures, and that of the donor rules and regulations.  
  • Review the finance sections of purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity with respect to the project.
  • Support the review of project payments issued before sign off by Plan Authorised Managers.
  • Prepare project’s financial audit action list after each audit and ensure compliance.
  • Ensure all expected costs are timely and accurately recovered from the project.

Support the accurate and timely payment of statutory deductions. To do this, the role will:

  • Support to ensure withholding tax credit notes are promptly collected for distribution to vendors/consultants related to the Project.  

Technical Expertise, Skills and Knowledge
Essential:

  • University Degree in Accounting or equivalent/ professional qualification.
  • At least 4 years’ experience in a similar role.
  • Fair knowledge in grants and project management.
  • Knowledge and use of accounting software (Preferably SAP)
  • Preferred experience: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.
  • Experience working with sub-grantees required.

Desirable:
Skills & Knowledge:

  • Communicates clearly and effectively.
  • Ability to facilitate participative processes for all stakeholders for implementing grant projects.
  • Strong team building skills, Organized and methodical.
  • Independence, objectivity and integrity.
  • Good coordination skills and ability to deliver to tight deadlines.
  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook.

Application Closing Date
5th May, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Systems Project Manager – Ukraine Refugee Crisis Response

Location:  Flexible, Flexible
Type of Role: Fixed Term
Duration: 3 months
Reports to: Ukraine Response Operations Manager

The Role

  • We are transforming our approach to Finance in Plan International developing its impact, effectiveness and how it enables us to be a financially sustainable, commercially astute INGO, in an increasingly challenging economic and sector landscape.
  • This exciting high-profile role is fundamental enabling us to provide effective financial support and maximise our resources in achieving one of our key strategic goals for providing humanitarian assistance in crisis situations.
  • As a key member of our finance community this role is also key in building capacity across our Ukraine Response in Poland, Romania, and Moldova. Providing strategic finance and systems support on budgets, data and partnerships.
  • The role identifies key blocks to fast implementation and identifies solutions.
  • The post is a key link between country level activity and Plan International’s Global Hub. Responsible for ensuring systems work is aligned with humanitarian ways of working and the required speed in humanitarian response activities.  

Dimensions of the Role

  • Supports strong financial and grants management across the Ukraine Response.  
  • Works with response teams to identify blocks and solutions. 
  • Provides strategic advice and support to the Ukraine Response Director 

Technical Expertise, Skills And Knowledge
Essential:

  • Qualified accountant or part qualified accountant. 
  • Exceptional stakeholder management skills, including sufficient political credibility to work across all layers in the organisation, including senior leadership 
  • Extensive experience of Finance (accounting; reporting; grants finance; financial planning and analysis) in an INGO at Field and Country Office level. 
  • Demonstrable understanding of the humanitarian sector and ways of working.  
  • Experience in leading financial teams in Emergency Responses. 
  • Knowledge of internal controls in financial management. 
  • Strong financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP. 
  • Experience of developing Standard Operating Procedures and guidance notes 
  • Communicates clearly, effectively and as appropriate to the audience. 
  • Able to build networks and relationships under challenging conditions to promote high performance. 
  • Experience of, and well-developed skills in, staff management, supervision and capacity building. 
  • Values working in a team and willing to take on more responsibilities and support team members. 
  • Comfortable in challenging at all levels. 
  • Resilient under long term pressure; thrives in dynamic fluid environments: adaptable and proactive. 
  • Solution focused; able to prioritise, deliver on time and cope with ambiguity. 
  • Sensitivity to a wide range of cultures, context and varying levels of finance capability. 
  • Strong written and spoken English. 

Desirable:

  • Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors. 
  • Language skills in one of the following; Ukrainian, Polish, Romanian or Moldovan.  
  • Experience of working in insecure environments 
  • HEAT training 
  • Knowledge and experience in using SAP and Microsoft D365.

Application Closing Date
13th April, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

  • Location: Flexible where Plan International has a legal entity and you have the pre-existing right to work. Some travel to Poland, Moldova and/or Romania will be required.

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