Secretary at MacTay Consulting

Title: Secretary | Location: Lagos | Type: Full-time | MacTay Consulting

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Service Dimensions

  • The Operations and Support Services and Compliance management of which are located in Lagos / PH, Nigeria
  • Administrative assistance to the DGM / EGM and support to a Team of about 100 Persons of diverse nationalities
  • Review and periodical update of appropriate schedules to reflect data / input provided by team members
  • Management of communications and information dissemination as an integral part of Team’s performance such that a constructive and cooperative working relationship is maintained.

Activities:

  • Assist with the preparation of Corporate Letters (Proper packaging for dispatch, Filing & Archiving), Memos (DOA.etc)
  • Dissemination of information, Scheduling of appointments with the hierarchy, Liaising with other secretaries for signatures, Company information etc
  • Focal point for requests and incident reports to be made to the facilities management entity of Eko Towers
  • Assign chronological numbers to letters
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution
  • Manage travel arrangements for the hierachy; follow up on full approval of mission orders, transportation and accommodation requests
  • Manage requests for reservations of meeting rooms
  • Collation of all administrative enquiries and suggestions for the hierarchy’s consideration for approval and further action
  • Sort for distribution, incoming correspondence, prepare responses to those containing routine inquiries
  • Ensure proper archiving of documents using documentation software for proper document management
  • Schedule and organise resources for meetings, workshops etc when required
  • General management of administrative forms (absence request and weekend duty) and update of applicable schedule
  • Encouraging and building mutual respect and co-operation among team members
  • Assist in organising relevant office events where applicable (Lunch, Dinners, Sendforth, Celebration of milestones)
  • Processing of expenses incurred during travels and other means
  • Answer phone calls and direct calls to the hierarchy and other appropriate parties and/or take messages with relations to the team
  • Manage requests and keeping inventory of office supplies and consumables
  • General administrative support to the OSS and Compliance teams
  • Other tasks as assigned by the hierarchy

Context and Environment:

  • Role is performed in a Lagos based office, committing to a robust office administration in the Operations Support
  • Services and Compliance teams consisting of staff from diverse nationalities.

HSE Content:
The holder adheres to the HSE rules:

  • Be in constant alignment with HSE Company rules, Procedures, Instructions and applicable legislation
  • Take the necessary measures to avert immediate threat of danger
  • Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
  • Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out HSE specific duties and responsibilities related to the job
  • Report to Management HSE issues faced or observed and propose ways of improvement.

Accountabilities:

  • Accountabilities include ensuring appropriate confidentiality and professionalism in all matters and tasks performed
  • Support the team in full administrative capacity to achieve overall team objectives

Required Qualifications / Experience

  • HND or above in relevant subject
  • 5 years experience in related tasks
  • Good computer skills
  • Strong organizational skills, excellent communication skills and good team spirit
  • Working knowledge of SAP would be an advantage.

Application Closing Date
6th May, 2021.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Title as the subject of the mail.