Senior Finance Officer at Breakthrough ACTION

Job Title: Senior Finance Officer | Breakthrough ACTION | Location: Abuja

Summary

  • The Senior Finance Officer under the direct supervision of the Deputy Director – Finance and the technical guidance of the Director, Finance & Administration and Baltimore based project Financial Analyst is responsible for all financial administration of all project activities in Nigeria.

Essential Duties and Responsibilities

  • Prepare budgets for annual work plans and proposals in consultation with the Baltimore Financial Analyst (FA)
  • Assist sub recipients in the preparation of budgets and financial plans for sub-awards
  • Assist field office staff in developing program budgets and budget justifications to support project activities
  • Prepare all project payments from the Imprest Account
  • Review all purchase orders documentation to ensure compliance with JHU and USAID rules and regulations.
  • Liaise with Banking officials to assure timely transactions and receipt of banking information on the project bank operations;
  • Ensure proper authorization for all payments;
  • Along with the Finance & Administration Director, actively seek out potential conflicts of interest, deviation from compliance and irregularities in procurement and financial matters and immediately flag to the Finance & Administration Director if identified.
  • Prepare bank and cash reconciliations
  • Assist Regional Representative (if applicable), field office, and CCP project staff to track expenditures for programs and activities based on work plans and budgets;
  • Enhance management systems and procedures for the country office;
  • Trains CCP field office staff on financial management systems and procedures;
  • Advise program staff on all financial related issues;
  • Verify and review payment documents before they are submitted to the CD/COP to ensure compliance;
  • Prepare journal entries and monthly financial reports, and ensure reports are sent to Baltimore on a timely basis;
  • Prepare finance reports to Baltimore and respond to queries on monthly financial reports from CCP Baltimore;
  • Makes field visits as necessary to provide technical financial support;
  • Liaises with CCP/Baltimore Financial Analyst to prepare quarterly financial reports;
  • Monitor Purchase Orders issued for sub awards, scrutinizes and authorizes invoices submitted for payments, and coordinates with Baltimore to track the funds paid to vendors and sub recipients;
  • Coordinate with Baltimore Financial Analyst and other staff on financial related issues and obtaining approvals for payments above $3,000;
  • Oversee the finance department and ensure that financial activities are carried in accordance with Generally Acceptable Accounting Principles (GAAPs), and International Financial Reporting Standards (IFRS);
  • In accordance with the current JHPINI employee benefits scheme and strategy, process disbursements along with monthly salary and other staff benefits;
  • Supervise the prompt and timely payment of local and country level statutory deductions and taxes;
  • Maintain proper documentation for reference;
  • Keep a record of tax invoices for VAT returns and maintains the VAT Tracking sheet to be submitted to USAID (from Baltimore);
  • Perform other related duties as requested by the CD/COP and other management staff.

Supervisory Responsibilities:

  • This position has direct supervisory responsibilities over the Finance Officers and Finance Assistants.

Minimum Qualifications & Experience

  • Bachelor’s Degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field).
  • 8-10 years’ NGO experience is required. Hands-on experience using Accounting softwares like Quick-books is required for this role.
  • Experience implementing USAID funded projects in Nigeria is highly valued.

Languages Skills:

  • Must be fluent in English.

Application Closing Date
16th May, 2022.

Method of Application
Interested and qualified candidates should send their CV in PDF format to: [email protected] using the Job Title and Location as the subject of the e-mail. e.g. “Senior Finance Officer, Abuja”.